Change of OKPD in terms of schedule. The basis for changing okpd2. What is included in the procurement identification code

05.12.2019

Information about a particular item included in the catalog of goods, works and services (KTRU) has the right to be used by customers from the date of its inclusion in the list. After 30 calendar days from the date of its entry into the register, the contracting authority is obliged to use the position code in its procurement documentation: in procurement plans, schedules and justification annexes to them, notices, contracts, registers of contracts and reports on the execution of contracts. How to reflect KTR in the procurement plan, we will tell further.

When forming a plan, the customer must select the tab " General information positions." Further, in the OKPD2 field, it will be possible to perform the action “Select information from the catalog” (if the desired position is available for selection). The required file, which contains information about the TRU, will be uploaded in the plan. The required information will appear in the "Purchase Details" line.

In accordance with the section of the KTRU “Name of the species” unloaded in the line of the plan, the columns “Name of the object or objects” and “Description of the object” are filled in.

Each subsequent field is filled in the same way.

How to reflect KTR in the schedule

When creating a schedule, the customer also goes to the "General position information" tab and selects the desired code in the OKPD2 field. By clicking on the hyperlink "Select data from the catalog", the required file will be attached to the line of the schedule.

Each section in the schedule must be completed on the basis of and in strict accordance with the values previously placed in a similar position in the public procurement plan.

Now the customer needs to fill in the "Object Description" tab. If the selected OKPD2 value has additional descriptive properties, then when generating the description of the CP object, the field “The product belongs to the group of goods” will be displayed, and the contractor will be asked to select the required GWS group.

If the value given field matches the data specified in the corresponding section of the PP, then the hyperlink "Select product information" will appear on the screen.

Thus, the cell "Description of SP" in a similar tab will be filled with the required value from the field "Description of the view", which is formed on the basis of the KTR. Each subsequent field of the "Description of PO" tab is filled in exactly the same way.

In the message window about the selected product (work, service) in the line “Name of goods, works, services”, information is entered based on the data in the “Type name” field, attached from the corresponding section of the GWS catalog. The descriptive cell “Functional, technical, qualitative performance characteristics” is filled in with the indicators of the KTR section “Description of the species”.

In terms of procurement of goods, works, services, you cannot change the OKPD of goods, works, services when making changes to the position. Is it true that changing the OKPD is possible only through changing the entire procurement plan, and not the position?

Answer

Oksana Balandina, chief editor of the State Order System

From July 1, 2018 to January 1, 2019, customers have a transition period - it is allowed to carry out both electronic and paper procedures. From 2019, competitions, auctions, quotes and requests for proposals on paper will be prohibited, with eight exceptions.
Read what purchases to make at the ETP, how to choose a site and get electronic signature, according to what rules to conclude contracts during the transition period and after.

In accordance with paragraph 1 h. 2 Article. 17 of Law No. 44-FZ, the procurement identification code (IKZ) is included in the procurement plan, determined in accordance with Art. 23 of Law No. 44-FZ. At the same time, sections 30-33 of the IPC (code of the procurement object) are formed on the basis of the code of the All-Russian classifier products by type economic activity with detailing to a group of goods (works, services) (i.e. OKPD2: 30-31 categories - class, 32 category - subclass, 33 category - group). Further, after the customer has indicated in the IPC information about the serial number of the entry about this procurement in the schedule, the IPC should remain unchanged until the end of the period for storing information and documents on such a purchase, established by the legislation of Russia on archiving. Thus, we can conclude that a change in the OKPD in the procurement plan will entail a change in the IPC and, accordingly purchase object. Law No. 44-FZ does not provide for amendments to the procurement plan in terms of changing the object of procurement. At the same time, the customer can make changes to the procurement plan only if there are grounds specified in clauses 1-6 of part 6 of Article 17 of Law No. 44-FZ. Law No. 44-FZ does not provide for other grounds for making changes to the procurement plan, namely, changing the entire procurement plan in full.

How to prepare and approve a procurement plan?

In order to plan purchases for 2017 and subsequent years, the customer forms, approves and maintains a procurement plan and a schedule (part 1 of article 16 of Law No. 44-FZ).

The procurement plan is the first stage of planning before the start of procurement for the next financial year and planning period. It is the procurement plan that serves as the basis of the schedule. In addition, a procurement plan is necessary to justify what goods, works, services the customer spends budget money on.<…>What information is included in the procurement plan The procurement plan includes information on procurement: for the current year (i.e., the year for which the procurement plan is approved); for the planning period (the first and second years of the planning period); the implementation of which is planned after the end of the planning period ( in this case, the information is entered into the procurement plans for the entire period of the planned procurement) (part 4 of article 17 of Law No. 44-FZ).

For each object of procurement, the procurement plan shall include the following information: procurement identification code;

the purpose of the purchase;
name of the procurement object * ;
the amount of financial support;
terms (frequency) of the procurement;
justification of the purchase;
information on procurements of a specialized nature ** ;
information about the mandatory public discussion of the procurement.

This list of information is not exhaustive. Government of the Russian Federation, supreme executive bodies state power constituent entities of the Russian Federation, local administrations may establish the need to include in the procurement plan to meet, respectively, federal needs, the needs of the constituent entities of the Russian Federation and municipal needs of additional information. Separate lines indicate: the final volume of financial support for purchases in the current financial year; planned to be carried out after the end of the planned period); detailed - for the amount of financial security for each budget classification code and for the amount of financial security for each subsidy agreement. year and for the planned period. The application is classified as classified. This is stated in paragraphs 3, 3(1) of the Requirements approved by Decree of the Government of the Russian Federation of November 21, 2013 No. 1043.

Attention: * From January 1, 2017, the name of the procurement object is indicated in accordance with the catalog of goods, works, services to meet state and municipal needs (part 4, article 23, part 3, article 114 of Law No. 44-FZ). With the introduction of the specified catalog, the customer will no longer need detailed description purchase object. This position is confirmed by the conclusions of the Ministry of Economic Development of Russia, set out in a letter dated August 7, 2015 No. OG-D28-10636.

** Goods, works, services that, due to their technical and (or) technological complexity, innovative, high-tech or specialized nature, can be supplied, performed, rendered only by suppliers (contractors, performers) with the required level of qualification, and are also intended for carrying out scientific research, experiments, research, design work(including architectural and construction design). The list of such goods, works, services was approved by Decree of the Government of the Russian Federation of February 4, 2015 No. 99.

Situation: how to specify the IPC in the procurement plan if the customer forms a procurement that includes several OKPD codes or several codes for types of expenses. The UIS provides the ability to indicate zeros as part of the IPC. If you are creating a new position in the procurement plan and plan to purchase several goods with different OKPD codes, write zeros in the IPC from the corresponding codes. Proceed in the same way with expense type codes. If within one purchase you plan expenses in different directions of types of expenses, indicate zeros. Such explanations were given by specialists of the Federal Treasury.

Situation: is the customer obliged to include in the procurement plan the names of the municipal program, subprogram, as well as the expected result of the event of such a subprogram. Yes, the customer is obliged to include in the procurement plan the names of the municipal program, subprogram, the expected result of the activities of such a subprogram. itself, including the name of the event of the municipal program, indicating the corresponding expected result of the implementation of such an event, or the name of the function (authority) of the municipal body that is not provided for by these programs. In this case, if the relevant event is implemented as part of a subprogram of the municipal program, then the names of the program and subprogram, as well as the expected result of the activity of the corresponding municipal subprogram, are indicated in the appropriate columns of the procurement plan form.

The Ministry of Economic Development of Russia adheres to a similar position in its letter dated November 20, 2015 No. D28i-3510.

Situation: in what cases to fill in the column "for subsequent years" of the procurement plan. Fill in the column “for subsequent years” of the procurement plan if the contract is long-term and payment will come within several years, including “outside” the procurement plan. This follows from paragraph 6 of subparagraph “h” of paragraph 1 of the Requirements, which are approved by a decree of the Government of the Russian Federation of November 21, 2013 No. 1043, and paragraph 6 of subparagraph "e" of paragraph 1 of the Requirements, which are approved by the Decree of the Government of the Russian Federation of June 5, 2015 No. 552.

Situation: in 2016 we created a procurement plan for 2017-2019, in 2018 it needs to be adjusted or a new one needs to be formed. Form a new one. The procurement plan is valid for one year and is subject to annual reapproval, despite the fact that it is formed for a year and a planning period. This conclusion follows from paragraph 6 of the Requirements approved by Decree of the Government of the Russian Federation of November 21, 2013 No. 1043, and paragraph 1 of Article 5 of the Budget Code of the Russian Federation.

Situation: A contract was signed in 2017. Deadline - 2017, 2018, 2019. How to reflect multi-year purchases in the procurement plan for 2017-2019, 2018-2020, 2019-2021Reflect the purchase only in the procurement plan for 2017-2019. In 2018 and 2019, reflect the volume of financial security for this purchase in the procurement schedule in the column “total annual volume of purchases (for reference)”. In the procurement plan for the current year and the planned period, indicate the year the notice was placed and the volume of financial security in the context: year, the first year of the planning period, the second year and subsequent years (paragraphs 5, 6 subparagraphs "h" of paragraph 1 of the Requirements for the form of a procurement plan for goods, works, services, which were approved by the Government of the Russian Federation in a resolution of November 21, 2013 No. 1043).

Each purchase in the purchase plan is assigned a purchase identification code. In IKZ 23-26 digits is the number of the purchase included in the procurement plan. Numbering takes values from 0001 to 9999. Numbering is assigned in ascending order within the year in which they plan to place a notice or conclude a contract (clause 5 of the Procedure for generating a procurement identification code, which was approved by the Ministry of Economic Development of Russia in order No. 422 dated June 29, 2015) .

From this it follows that a multi-year purchase is reflected once in the purchase plan of the year in which the notice is planned to be placed.<…>Who forms, approves and places the procurement plan in the EIS The contract manager or employees are responsible for organizing the approval, keeping the procurement plan up to date, placing it in the EIS contract service customer (subclause 1 clause 13 model provision(regulation) on contract service, approved by order of the Ministry of Economic Development of Russia dated October 29, 2013 No. 631). For more information about the functions of a contract service, see How to create a contract service.

By general rule the procurement plan is approved by the head of the customer, however, the local regulations of the customer may appoint another person responsible for approving the procurement plan and its revisions. For example, this may be the head of the contract service, the contract manager or one of the deputy heads of the customer. Attention: if the contract manager or contract service employee does not place a procurement plan in the EIS, he may be held administratively liable in the form of a fine of 50,000 rubles. (Part 3, Article 7.30 of the Code of administrative offenses RF).

In the event that a contract manager or contract service employee places a procurement plan in the EIS in violation of the deadlines or rules, he may be held administratively liable in the form of a fine of 15,000 rubles. (part 1.4 of article 7.30 of the Code of Administrative Offenses of the Russian Federation).

Situation: how to reflect the purchase of stationery with different OKPD2 in the procurement plan? For example, ballpoint pens - code 32.99, folders - code 17.23 The customer is not entitled to combine purchases with different classes, subclasses, OKPD2 groups into one position of the procurement plan. The customer conducts such purchases separately. The customer also has the right to generate an identification code for the purchase and use the OKPD2 code of the main or first object in the list. Let's say a customer buys cardboard folders - OKPD2 code 17.23.13.193. Together with the folders, the customer has the right to purchase stationery, the OKPD2 code of which begins with 17.23, for example:

17.23.11.110 - carbon paper;
17.23.11.120 - self-copy paper;
17.23.11.130 - other copying or transfer paper;
17.23.11.150 - adhesive or gummed paper;
17.23.12 - envelope.

In terms of procurement, the customer will deliver the general OKPD2 - 17.23.

In what cases are changes made to the procurement plan?

Changes to the procurement plan are made if necessary: bringing it into line in connection with changes in the objectives of procurement and requirements for goods, works, services purchased by customers and (or) standard costs for ensuring the functions of state bodies, management bodies of state extra-budgetary funds, municipal bodies;

bringing it into line with the federal law on amendments to the federal law on federal budget, with federal laws on amendments to federal laws on the budgets of state non-budgetary funds of Russia, with laws of constituent entities of the Russian Federation on amendments to the laws of constituent entities of the Russian Federation on budgets of constituent entities of the Russian Federation, laws of constituent entities of the Russian Federation on amendments to laws on the budgets of territorial state non-budgetary funds and with municipal legal acts on amendments to municipal legal acts on local budgets;
implementation of federal laws, decisions, instructions, instructions of the President of the Russian Federation, decisions, instructions of the Government of the Russian Federation, laws of the constituent entities of the Russian Federation, decisions, instructions of the highest executive bodies of state power of the constituent entities of the Russian Federation, municipal legal acts that are adopted (given) after the approval of procurement plans and do not lead to change in the volume of budgetary appropriations approved by law or decision on the budget;
implementation of the decision made by the customer as a result of the mandatory public discussion of the procurement;
use, in accordance with the legislation of the Russian Federation, of the savings received in the course of the purchase;
in other cases established by the procedure for the formation, approval and maintenance of procurement plans.

It should be remembered that within three working days after changing the procurement plan, it must be placed in the EIS (part 9 of article 17 of Law No. 44-FZ).

If the customer makes changes to the procurement plan, which is already posted in the EIS, then all its previous versions are saved with the display of the changes made to them and remain available for review (clause 8 of the Rules approved by Resolution No. 1168).

For more information about placing a procurement plan in the EIS, see In what order to place a procurement plan and a schedule in the EIS.

Situation: how can the customer make changes to the procurement plan if the purchase is canceled at the initiative of the customer due to the lack of need for it. The customer can make changes to the procurement plan in terms of canceling the procurement only if there are grounds specified in clauses 1-6 of part 6 of article 17 of Law No. 44-FZ.

Part 6 of Article 17 of Law No. 44-FZ does not provide for such an independent reason for making changes to the procurement plan as the cancellation of a purchase at the initiative of the customer, for example, due to the fact that this purchase is no longer necessary.

Cancellation of the purchase can be made only due to the existence of the grounds listed in part 6 of article 17 of Law No. 44-FZ.

Therefore, the customer cannot cancel the purchase on his own initiative in the absence of the grounds specified in clauses 1-6 of part 6 of Article 17 of Law No. 44-FZ.

At the same time, in accordance with clause 6 of part 6 of article 17 of Law No. 44-FZ, changes to the procurement plan are made in other cases established by the procedure for the formation, approval and maintenance of procurement plans, provided for in part 5 of article 17 of Law No. 44-FZ.

Such a procedure for meeting federal needs was established by Decree of the Government of the Russian Federation of June 5, 2015 No. 552 (hereinafter referred to as the Procedure approved by Decree No. 552). The procedure for meeting the needs of a constituent entity of the Russian Federation, municipal needs is established, respectively, by the highest executive body of state power of a constituent entity of the Russian Federation, the local administration (part 5 of article 17 of Law No. 44-FZ).

Clause 11 of the Procedure approved by Decree No. 552 establishes that federal customers have the right to make changes to the procurement plan in the event of significant circumstances that could not be foreseen at the date of approval of the procurement plan.

Thus, in the event of cancellation of the purchase on their own initiative (in the absence of the grounds listed in paragraphs 1-5 of part 6 of article 17 of Law No. 44-FZ), federal customers can make changes to the procurement plan due to the lack of need for it, guided by paragraph 6 of part 6 of article 17 of Law No. 44-FZ and paragraph 11 of the Procedure approved by Resolution No. 552.

In turn, customers at the regional and municipal levels in this case can make changes to the procurement plan, guided by paragraph 6 of part 6 of article 17 of Law No. 44-FZ and the corresponding paragraph of the procedure for the formation, approval and maintenance of procurement plans to meet the needs of the constituent entity of the Russian Federation, municipal needs , established respectively by the highest executive body of state power of the constituent entity of the Russian Federation, the local administration.

If such grounds are not established by the highest executive body of state power of a constituent entity of the Russian Federation, the local administration, then the customer at the regional or municipal level is not entitled to cancel the purchase on its own initiative. By whom should the state (municipal) budgetary institution approve changes to the procurement plan for 2017? purchases to meet the needs of these institutions. legal acts The Government of the Russian Federation does not specify the procedure for coordination (part 5 of article 17 of Law No. 44-FZ).

<…>How to generate a purchase identification code. Igor Tsukanov, Desk Officer, Procurement Division, Public Sector Organization, Development Department contract system Ministry of Economic Development of Russia The procurement identification code (hereinafter referred to as the IPC) is a digital machine-readable code that is indicated in the procurement plan, schedule, procurement notice, procurement documentation, in the contract, as well as in other documents provided for by Law No. 44-FZ. The key task of the IPC is to ensure the interconnection of these documents (part 2 of article 23 of Law No. 44-FZ).

IKZ is formed using the budget classification code (hereinafter - BCC), determined in accordance with the budget legislation of Russia, codes of all-Russian classifiers, a catalog of goods, works, services to meet state and municipal needs.

One purchase (and in the event that the purchase is carried out by forming several lots, then one lot) corresponds to one IPC. medical indications by decision of the medical commission, if such purchases are made through a request for proposals (clause 7, part 2, article 83 of Law No. 44-FZ);

“small” purchases (clauses 4, 5, part 1, article 93 of Law No. 44-FZ);
procurement of services related to sending an employee on a business trip, as well as participation in festivals, concerts, performances and similar cultural events on the basis of invitations to attend these events (clause 26, part 1, article 93 of Law No. 44-FZ);
purchase of teaching services, services of a guide (guide) from individuals(clause 33, part 1, article 93 of Law No. 44-FZ).

How normative document the procedure for generating a procurement identification code is regulated

The rules for the formation of the IPC, its composition and structure are approved by the order of the Ministry of Economic Development of Russia dated June 29, 2015 No. 422 (hereinafter referred to as the Procedure for the formation of the IPC).

What is included in the procurement identification code

The structure and composition of the IPC is a 36-digit digital code, in which (clause 5 of the Procedure for the formation of the IPC):

1-2 digits - the last two digits of the year of placement of the notice of procurement, sending an invitation to take part in the determination of the supplier, and if, in accordance with Law No. supplier, - the last two digits of the year the contract was concluded with sole supplier;
3-22 digits - identification code of the customer who forms, approves and maintains the plan, the procurement schedule;
23-26 digits - the number of the purchase included in the purchase plan. The purchase number in the purchase plan takes values from 0001 to 9999, which are assigned in ascending order within the year in which it is planned to start the purchase;
27-29 digits - the number of the purchase included in the purchase schedule. The purchase number in the schedule takes values from 001 to 999, which are assigned in ascending order within the corresponding sequence number of the purchase in the purchase plan;
30-33 categories - information about the code of the object of procurement according to the catalog of goods, works, services for state and municipal needs, formed on the basis of the All-Russian Classifier of Products by Types of Economic Activity, with detailing to a group of goods (works, services):
30-31 digits - class, 32 digit - subclass, 33 digit - group;
34-36 categories - code for the type of expenses according to the budget classification of the Russian Federation, determined in accordance with the budget legislation of the Russian Federation. In accordance with part 5 of article 21 of the Budget Code of the Russian Federation, instructions on the procedure for applying the budget classification of the Russian Federation, approved by order of the Ministry of Finance of Russia dated July 1, 2013 No. 65n, the expense type code consists of three categories: 18, 19, 20 - and includes a group, subgroup, expense type element. The purchase expense type code must be specified in the customer's accounting department.

Thus, the IPC structure represents data on the year of the purchase (00), customer identification code (00000000000000000000), purchase number in the procurement plan (0000), purchase number in the schedule (000), procurement object code (0000), code type of expenses (000). It should be noted that: at the stage of formation and approval of the procurement plan, the values \u200b\u200bof “0” are indicated in 27-29 categories of the IPC (clause 6 of the Procedure for the formation of the IPC);

at the stage of formation and approval of the procurement schedule, in 27-29 categories of the IPC, the serial number of the record of such a purchase is indicated, formed within the number of the aggregated purchase in accordance with the approved procurement plan (clause 7 of the Procedure for the formation of the IPC).

Attention: after the customer has indicated in the IPC information about the serial number of the record of this purchase in the schedule, the IPC must remain unchanged until the end of the period for storing information and documents on such a purchase, established by the Russian legislation on archiving. Situation: how to correctly generate an identification code purchases in the procurement plan, schedule, if an enlarged (multi-lot) purchase is planned In the case of an enlarged (multi-lot) purchase, the customer must indicate "000" in the procurement plan in categories 27-29 of the IPC, and already in the schedule for each procurement lot The IPC will be specified in ascending order. In accordance with paragraphs 6, 7 of the Procedure for the formation of the IPC, at the stage of formation and approval of the procurement plan, the values \u200b\u200bin 27-29 of the IPC are indicated, and at the stage of formation and approval of the procurement schedule in 27-29 digits of the IPC indicate the serial number of the record of such a purchase, formed within the number of the aggregated purchase according to the approved procurement plan.

Example: In relation to the enlarged (multi-lot) purchase, which is listed in the procurement plan at number 1, it is necessary to indicate “0000” in the 23-26 categories of the IPC, and “000” in the 27-29 categories of the IPC. In the schedule, such a purchase, which provides for, for example, three lots should be displayed as follows: in 23-26 digits of the IKZ - “0001”, in 27-29 digits of the IKZ - “001” (where 27-29 digits of the IKZ are the values \u200b\u200bof the first lot); in 23-26 in digits of the IKZ - “0001”, in 27-29 digits of the IKZ - “002” (where 27-29 digits of the IKZ are the values for the second lot); in 23-26 digits of the IKZ - “0001”, in 27-29 digits of the IKZ - "003" (where digits 27-29 of the IPC are the values \u200b\u200bof the third lot). Situation: how to generate a procurement identification code when preparing a procurement plan for 2017 and the planned period all-Russian classifiers (part 12 of article 112 of Law No. 44-FZ).

When forming the procurement plan in 2016 for 2017 and the planning period: sections 30-33 of the IPC (code of the object of purchase) are formed on the basis of the code of the All-Russian Classifier of Products by Type of Economic Activity, detailed to a group of goods (works, services) (i.e. OKPD2: 30-31 categories - class, 32 category - subclass, 33 category - group); sections 34-36 of the IPC are formed on the basis of the code for the types of expenses of the corresponding CSC. Thus, in order to form the code of the procurement object when forming the IPC in 2016 year (during planning in 2016 for 2017 and the planning period), the customer must find the product, work, service he needs in the OKPD2 classifier and determine the code of the group to which this product, work belongs. The four digits of the group code set by the customer, to which the purchased goods, work, service belongs, will be the code of the procurement object. Example: If the customer plans to purchase printers, then the procurement object code will look like this: 26.20. IPC for 2017, 2018, 2019? Each year starts anew - from 01 or the numbering changes from year to year. The numbering for next year's purchases is assigned anew. The values of the purchase number are indicated in ascending order within the year in which the notice is planned to be placed (clause 5 of the order of the Ministry of Economic Development of Russia dated June 29, 2015 No. 422).

Situation: how the procurement identification code differs from the OKPD2 code The procurement identification code (hereinafter referred to as the IPC) is a code containing more extensive information about the procurement. The IPC includes, among other things, the OKPD2 code. Part 2 of Article 23 of Law No. 44-FZ establishes requirements for the formation of an IPC.

So, specified code is formed using a budget classification code determined in accordance with the budget legislation of the Russian Federation, codes of all-Russian classifiers and a catalog of goods, works, services to meet state and municipal needs. It is also provided that the IPC may include other information in the manner prescribed by the relevant regulatory legal act The Ministry of Economic Development of Russia and the Ministry of Finance of Russia. It should be noted that, according to Part 13 of Article 112 of Law No. 44-FZ, until January 1, 2017, the IPC is formed on the basis of the budget classification code, codes of all-Russian classifiers.

Customer Assistant- an online service that helps to automate the workflow for procurement planning. You will quickly and correctly plan purchases, check the plan for errors, create an electronic and printed form procurement report from the supplier and upload the finished documents to the EIS.

The institution works according to 44-FZ. When forming the procurement plan for 2018, a new position was added for electricity with OKPD2: 11/35/10/119. As a result of a technical error, the above OKPD2 was not added to the individual procurement code. Thus, our new electricity position was placed with a “zero” OKPD2. In the procurement schedule, this item was placed with the correct OKPD2: 11/35/10/119 in the specification. Is it legal to enter into a contract for this position? Or is it still necessary to make changes to the procurement plan and the procurement schedule?

Answer

No, it's illegal to enter into a contract.

Cancel the purchase and create a new item in the purchasing plan and schedule. This is due to the fact that the IPC is unchanged until the moment when the period for storing information and procurement documents ends (clause 8 of the order of the Ministry of Economic Development of Russia dated June 29, 2015 No. 422, section 4.1.9 of the User Guide “Formation and placement of procurement plans and procurement schedules" version 7.0.25).

Rationale

How to generate a purchase identification code

What is a purchase identification code

The procurement identification code, or IPC, is a digital code that the customer prescribes in the procurement plan, schedule, notice and procurement documentation, contract, as well as in other documents that are provided for by Law No. 44-FZ. The key task of the IPC is to link the listed documents together. The customer assigns a separate IPC to each purchase or lot. If you make a mistake in the code, you will not be able to make changes - you will have to cancel the purchase and waste time to place new procedure. I will tell you in detail how customers can form an IPC without errors.

Situation: how to change CWR in IKZ

If you specified an incorrect CWR, cancel the purchase and create a new item in the purchase plan and schedule. This is due to the fact that the IPC is unchanged until the moment when the period for storing information and procurement documents ends (clause 8 of the order of the Ministry of Economic Development of Russia dated June 29, 2015 No. 422, section 4.1.9 of the User Guide “Formation and placement of procurement plans and procurement schedules" version 7.0.25).

Situation: what to do if the customer concluded a contract, and then discovered that he incorrectly indicated the CWR code in the IPC at the planning stage

Terminate the contract and re-purchase. Reason: IPC is not changed until the end of the period for storing information and procurement documents. This is stated in paragraph 8 of the Procedure for the formation of the IPC, which was approved by the Ministry of Economic Development in order No. 422 dated June 29, 2015.

Oksana Balandina, chief editor of the State Order System

From July 1, 2018 to January 1, 2019, customers have a transition period - it is allowed to carry out both electronic and paper procedures. From 2019, competitions, auctions, quotes and requests for proposals on paper will be prohibited, with eight exceptions.
Read what purchases to make on the ETP, how to choose a site and get an electronic signature, what are the rules for concluding contracts during the transition period and after.

In accordance with Part 11 of Art. 21 of Law No. 44-FZ, changes to the schedule can be made if the procurement plan has changed; the initial (maximum) price of the contract, the price of the contract concluded with a single supplier (contractor, performer) has increased or decreased; prior to the start of the procurement, the term for the execution of the contract, the payment procedure or the amount of the advance payment have been changed; the start date of the procurement and (or) the method of determining the supplier (contractor, performer) has been changed; canceled purchase scheduled; based on the results of the mandatory public discussion of procurement, the customer made a decision to amend the schedule, but not requiring amendments to the procurement plan; in other cases, according to the procedure for the formation, approval and maintenance of schedules for customers of the federal and regional, municipal levels.

OKPD2 is included in the Procurement Identification Code (digits 30-33). After the customer has indicated in the IPC information about the serial number of the record of this purchase in the schedule, the IPC must remain unchanged until the end of the period for storing information and documents on such a purchase.

Consequently, Law No. 44-FZ does not establish cases of changes in the OKPD2 schedule. At the same time, it should be noted that OKPD2 must correspond to the object of the procurement.

In what cases and when to make changes to the procurement schedule

Changes to the schedule can be made if:

the procurement plan has changed;
the initial (maximum) price of the contract, the price of the contract concluded with a single supplier (contractor, performer) has increased or decreased;
prior to the start of the procurement, the term for the execution of the contract, the procedure for payment or the amount of the advance payment have been changed;
the start date of the procurement and (or) the method of determining the supplier (contractor, performer) has been changed;
the purchase provided for by the schedule was cancelled;
based on the results of the mandatory public discussion of procurement, the customer made a decision to amend the schedule, but not requiring amendments to the procurement plan;
in other cases, according to the procedure for the formation, approval and maintenance of schedules for customers of the federal and regional, municipal levels.

Resolution No. 553 does not provide for other grounds for changing the schedule.

Situation: how long does it take to make changes to the schedule after making changes to the procurement plan

The deadline for making changes to the schedule after making changes to the procurement plan is not defined by Law No. 44-FZ. Based on this, the customer independently determines this period. The customer, in his planning procedure, should indicate the time frame for making appropriate changes to the schedule after changes are made to the procurement plan.

It is important that changes to the schedule for each object of procurement be made no later than 10 days before the date of posting in the EIS a notice of the implementation of the relevant procurement or sending an invitation to take part in determining the supplier (contractor, performer) in a closed way (part 14 article 21 of Law No. 44-FZ). For violation of the terms of placement in the EIS, the Code of the Russian Federation on Administrative Offenses provides for liability.

Situation: Do I need to make changes to the schedule in relation to the price, if when creating a purchase notice from a single supplier, the initial price of the contract was changed by 1 percent of that specified in the purchase schedule

Yes, changes to the schedule are necessary. This follows from clause 1 of part 13 of article 21 of Law No. 44-FZ.

It is also not allowed to post in the EIS, including a notice of the procurement, if such a notice contains information that does not correspond to the information specified in the schedule (part 12 of article 21 of Law No. 44-FZ).

No. The customer has the right to include information on the necessary purchases in the schedule without having adjusted limits on budget obligations. However, at the time of the conclusion of the contract, such limits must be communicated to the customer (clause 3, article 219 of the Budget Code of the Russian Federation).

Make changes to the schedule no later than 10 days before the date of posting in the EIS a notice of the relevant purchase or sending an invitation to take part in determining the supplier (contractor, performer) in a closed way. Make changes for each purchase object.

Attention: violation of the deadline for placing the procurement schedule, changes made to it in the EIS entails the imposition of an administrative fine on officials in the amount of 5,000 to 30,000 rubles. (part 4 of article 7.29.3 of the Code of Administrative Offenses of the Russian Federation).

If the purchase is carried out by conducting a request for quotations in order to provide humanitarian assistance or to eliminate the consequences of natural or man-made emergencies, make changes to the schedule on the day the request for quotations is sent to procurement participants.

If the purchase is carried out from a single supplier (contractor, performer) in accordance with clauses 9 and 28 of part 1 of Article 93 of Law No. 44-FZ, make changes to the schedule no later than one day before the date of conclusion of the contract.

Place the approved schedule and the changes made to it in the EIS.

If changes are made to the schedule, then all previous editions are retained in the EIS. Revisions are available for review with the ability to display changes.

How to generate a purchase identification code

Igor Tsukanov, Desk Officer, Procurement Department, Public Sector Organization, Department for Development of the Contract System, Ministry of Economic Development of Russia

The procurement identification code (hereinafter referred to as the IPC) is a digital machine-readable code that is indicated in the procurement plan, schedule, notice of procurement, procurement documentation, in the contract, as well as in other documents provided for by Law No. 44-FZ. The key task of the IPC is to ensure the interconnection of these documents (part 2 of article 23 of Law No. 44-FZ).

One purchase (and in the event that the purchase is carried out by forming several lots, then one lot) corresponds to one IPC.

The exception is:

purchases of medicines that are necessary for prescribing to a patient in the presence of medical indications by decision of the medical commission, if such purchases are made through a request for proposals (clause 7, part 2, article 83 of Law No. 44-FZ);
“small” purchases (clauses 4, 5, part 1, article 93 of Law No. 44-FZ);
procurement of services related to sending an employee on a business trip, as well as participation in festivals, concerts, performances and similar cultural events on the basis of invitations to attend these events (clause 26, part 1, article 93 of Law No. 44-FZ);
procurement of teaching services, services of a guide (guide) from individuals (clause 33, part 1, article 93 of Law No. 44-FZ).

What regulatory document regulates the procedure for generating a procurement identification code

What is included in the procurement identification code

The structure and composition of the IPC is a 36-digit digital code, in which (clause 5 of the Procedure for the formation of the IPC):

1-2 digits - the last two digits of the year of placement of the notice of procurement, sending an invitation to take part in the determination of the supplier, and if, in accordance with Law No. supplier, - the last two digits of the year of conclusion of the contract with a single supplier;
3-22 digits - identification code of the customer who forms, approves and maintains the plan, the procurement schedule;
23-26 digits - the number of the purchase included in the purchase plan. The purchase number in the purchase plan takes values from 0001 to 9999, which are assigned in ascending order within the year in which it is planned to start the purchase;
27-29 digits - the number of the purchase included in the purchase schedule. The purchase number in the schedule takes values from 001 to 999, which are assigned in ascending order within the corresponding sequence number of the purchase in the purchase plan;
30-33 categories - information about the code of the object of procurement according to the catalog of goods, works, services for state and municipal needs, formed on the basis of the All-Russian Classifier of Products by Types of Economic Activity, with detailing to a group of goods (works, services):
30-31 digits - class, 32 digit - subclass, 33 digit - group;
34-36 categories - code for the type of expenses according to the budget classification of the Russian Federation, determined in accordance with the budget legislation of the Russian Federation. In accordance with part 5 of article 21 of the Budget Code of the Russian Federation, instructions on the procedure for applying the budget classification of the Russian Federation, approved by order of the Ministry of Finance of Russia dated July 1, 2013 No. 65n, the expense type code consists of three categories: 18, 19, 20 - and includes a group, subgroup, expense type element. The purchase expense type code must be specified in the customer's accounting department.

It should be noted that:

at the stage of formation and approval of the procurement plan, the values \u200b\u200bof “0” are indicated in 27-29 categories of the IPC (clause 6 of the Procedure for the formation of the IPC);
at the stage of formation and approval of the procurement schedule, in 27-29 categories of the IPC, the serial number of the record of such a purchase is indicated, formed within the number of the aggregated purchase in accordance with the approved procurement plan (clause 7 of the Procedure for the formation of the IPC).

Situation: how to correctly generate a procurement identification code in the procurement plan, schedule, if an enlarged (multi-lot) procurement is planned

In the case of planning an enlarged (multi-lot) purchase, the customer must indicate “000” in the procurement plan in categories 27-29 of the IPC, and already in the schedule for each lot of the purchase, the IPC will be specified in ascending order.

In accordance with paragraphs 6, 7 of the Procedure for the formation of the IPC, at the stage of formation and approval of the procurement plan, the values \u200b\u200bof "0" are indicated in 27-29 categories of the IPC, and at the stage of formation and approval of the procurement schedule in 27-29 categories of the IPC, the sequence number of the entry about such purchase, formed within the number of the aggregated purchase in accordance with the approved procurement plan.

In relation to the enlarged (multi-lot) purchase, which is listed in the procurement plan under number 1, it is necessary to indicate “0000” in digits 23-26 of the IPC, and “000” in digits 27-29 of the IPC.

In the schedule, such a purchase, which includes, for example, three lots, should be displayed as follows:

in digits 23-26 of the IKZ - “0001”, in digits 27-29 of the IKZ - “001” (where 27-29 digits of the IKZ are the values for the first lot);
in digits 23-26 of the IKZ - “0001”, in 27-29 digits of the IKZ - “002” (where 27-29 digits of the IKZ are the values for the second lot);
in digits 23-26 of the IPC - “0001”, in 27-29 digits of the IPC - “003” (where 27-29 digits of the IPC are the values \u200b\u200bfor the third lot).

Situation: how to generate a procurement identification code when preparing a procurement plan for 2017 and the planning period

Until January 1, 2017, the procurement identification code is formed on the basis of the budget classification code, codes of all-Russian classifiers (part 12 of article 112 of Law No. 44-FZ).

When forming the procurement plan in 2016 for 2017 and the planning period:

sections 30-33 of the IPC (object of procurement code) are formed on the basis of the code of the All-Russian classifier of products by type of economic activity, with detailing to a group of goods (works, services) (i.e. OKPD2: 30-31 categories - class, 32 category - subclass, 33 category - group);
sections 34-36 of the IPC are formed on the basis of the code for the types of expenses of the corresponding CSC.

Thus, in order to generate the procurement object code when forming the IPC in 2016 (during planning in 2016 for 2017 and the planned period), the customer must find the product, work, service he needs in the OKPD2 classifier and determine the group code, to which this product belongs, the work. The four digits of the group code set by the customer, to which the purchased goods, work, service belongs, will be the code of the procurement object.

If the customer plans to purchase printers, then the procurement object code will look like this: 26.20.

Situation: how are the 23-26 categories of the IPC for 2017, 2018, 2019 filled in? Each year starts anew - from 01 or the numbering changes from year to year

The numbering for next year's purchases is assigned anew. The values of the purchase number are indicated in ascending order within the year in which the notice is planned to be placed (clause 5 of the order of the Ministry of Economic Development of Russia dated June 29, 2015 No. 422).

Situation: what is the difference between the procurement identification code and the OKPD2 code

Part 2 of Article 23 of Law No. 44-FZ establishes requirements for the formation of an IPC.

Let's look at examples of how to properly draw up a procurement plan and schedule in difficult situations. What purchasing identification codes should be used.

How to generate a purchase identification code

The procurement identification code is needed in order to ensure the relationship between the procurement plan, the schedule and other procurement documents (part 2 of article 23 federal law dated April 5, 2013 No. 44-FZ).

Important article:

Customers form it according to the Rules, which are approved by the order of the Ministry of Economic Development of Russia dated June 29, 2015 No. 422.

The procurement identification code consists of 36 characters.

Digits 1 and 2 are the last two digits of the year in which the customer places a notice of purchase, sends invitations to participate in the selection of the supplier. If notification or invitation is not required, indicate the last two digits of the year in which the customer concludes a contract with a single supplier.

Digits 3-22 - customer identification code. It is formed by the Federal Treasury or an authority that is authorized to maintain a register of contracts.

Digits 23-26 - purchase number in the purchase plan. Assign a number from 0001 to 9999 within one year. For purchases of the next year, start the numbering again.

Digits 27-29 - purchase number within one item of the purchase plan. In the procurement plan, indicate 000 in these digits. When creating a schedule, set values from 001 to 999. For each position in the procurement plan (digits 23-26), start the numbering again. If one line of the procurement plan provides for one purchase in the schedule, put 001.

How to complete and submit reports

Digits 30-33 - code of the object of purchase according to the catalog of goods, works, services. It corresponds to the first four digits of the OKPD2 code. Zeros in it indicate if the purchase:

reflect in a simplified form in the procurement plan;
spend on goods, works, services that have different codes OKPD2.

Digits 34-36 - code of the type of expenses according to the budget classification. Zeros in these digits put:

budget and autonomous institutions;
if the purchase is carried out according to several codes of the type of expenses.

This follows from paragraphs 5-7 of Order No. 422.

Example 1:

How to generate a procurement identification code in the procurement plan for a budgetary institution.

Contract Manager budget institution Alfa draws up a procurement plan for 2018. For the purchase of electricity, he defined a purchase identification code:

In what cases to change the procurement plan, if there are savings

Let's say you spend the saved money on a product, work or service that is not in the procurement plan. Then for the position on which you saved, specify the planned payments in the schedule and the amount of financial support in the procurement plan. Add the new procedure to both the procurement plan and the schedule.

Example 2:

With the money saved, the customer buys vacuum cleaners. NMTsK new purchase - 300,000 rubles.

There are no vacuum cleaners in the schedule or in the procurement plan. Therefore, the customer edits the item "Purchase of dining tables" in the schedule, the item "Other kitchen furniture" in the procurement plan and introduces a new line "Purchase of vacuum cleaners" in both documents.

Purchasing Information	Procurement plan		Schedule
Purchasing object	Other kitchen furniture	Household vacuum cleaners	Dining table	A vacuum cleaner
OKPD2	31.02.10.190	27.51.21.111	31.02.10.190	27.51.21.111
	172615503063361550 100100240003102244	172615503063361550 100100320002751244	172615503063361550 100100240013102244	172615503063361550 100100320012751244
NMCC	RUB 900,000	300 000 rub.	RUB 900,000	300 000 rub.

In the schedule, the customer specifies the "Planned payments" for the line "Dinner table", the NMTsK does not change (see sample 1).

Sample 1. Clarification of planned payments

At the same time, in the procurement plan, the institution specifies the “Amount of financial support” for the line “Other kitchen furniture” (see sample 2).

Sample 2. Clarification of the amount of financial security

A new line with vacuum cleaners is added to the procurement plan (see sample 3).

Sample 3: Adding a new line

Based on the procurement plan, the customer enters a new line in the schedule (see sample 4).

Sample 4: Filling in a new line

Attention: when adjusting the schedule in the UIS, indicate "The resulting savings" as the basis.

When you do not need to adjust the procurement plan if you saved money

If you carry out several procedures within one item of the procurement plan and plan another procedure at the expense of savings, specify the amount of planned payments in the schedule and add a new line. Do not change the NMTsK amount and do not adjust the procurement plan.

Example 3:

The institution held electronic auction for the purchase of dining tables. NMTsK - 1.2 million rubles. The winner reduced the price to 900,000 rubles.

The customer saved 300,000 rubles. He introduced the following positions into the procurement plan and schedule:

With the money saved, the customer decided to buy stools for dining tables by auction. NMTsK new purchase - 300,000 rubles. The customer only changes the schedule, since the OKPD2 of the new procurement is the same as the OKPD2 of the procedure that has already been entered into the procurement plan, and the customer indicated zeros in the procurement plan as part of the IPC. The customer edits the position "Purchase of dining tables" and introduces a new procedure "Purchase of stools":

Purchasing Information	Procurement plan	Schedule
Purchasing object	Other kitchen furniture	Dining table	Stool
OKPD2	31.02.10.190	31.02.10.190	31.02.10.190
	172615503063361550 100100240003102244	172615503063361550 100100240013102244	172615503063361550 100100240023102244
NMCC	1.2 million rubles	RUB 900,000	300 000 rub.

In the schedule, the customer specifies "Planned payments" on the line "Dinner table". NMCC does not change (see sample 5).

Sample 5. Clarification of planned payments

Then the customer enters a new line "Stool" in the schedule. The IPC of the new position coincides with the IPC "Other kitchen furniture" from the procurement plan. However, inside the IKZ code, the customer puts “002” instead of zeros (see sample 6).

Sample 6. Changing the IPC code

There is no need to adjust the schedule if the customer spends the money saved on the purchase from a single supplier and fits into the amount indicated in the schedule for the BCM of the new purchase. Let's explain. Small purchases from a single supplier up to 100 thousand rubles. or 400 thousand rubles. the customer includes in the schedule in one line, broken down by BCM. Therefore, if you decide to spend the money saved at the supplier, you do not always need to change the schedule.

If the amount of contracts that have already been concluded with a single supplier, taking into account the new unplanned purchase for the required CSC code, does not exceed the figure from the schedule, do not make changes (subparagraph “a”, paragraph 2 of the Requirements approved by the Government Decree of June 5, 2015 No. 553, subparagraph “a”, paragraph 2 of the Requirements approved by the Government Decree of June 5, 2015 No. 554).

How to cancel a purchase

The purchase planned by the customer can be canceled. For example, if the needs have changed and it is no longer needed. The order of actions of the customer depends on whether he published a notice of this purchase in the EIS or not.

If the notice is already in the EIS, then cancel the purchase during the period for submitting applications from participants. Deadlines are set out in the law:

for tenders and auctions - not later than five calendar days before the deadline for submission of applications;
to request quotations - not later than two calendar days before the deadline for submission of applications.

It is important to note that the purchase cannot be canceled when requesting proposals.

On the day you decide to cancel the purchase, place a notice in the EIS. Bring this information to the attention of participants who have already submitted applications. The purchase will be canceled at the moment when you publish information about it in the EIS.

No later than the next business day after you decide to cancel the purchase, adjust the schedule.

If you missed the deadline, you can cancel the purchase only if force majeure circumstances have arisen. For example, when it was forbidden to buy a certain product due to natural disasters, strikes, hostilities, etc. The withdrawal of funding is not considered a force majeure event. For this reason, the purchase cannot be cancelled. This procedure is established by Article 36 of Law No. 44-FZ and explained in the letter of the Ministry of Economic Development of Russia dated March 17, 2015 No. D28i-733.