Each of your places of work, as well as the duration of stay in a particular position, are recorded in the work book. It is this document that will be discussed in this article. But before talking about the features of the design and content of the document, it is necessary to give a definition.

A work book is an official document containing information about places of work. In particular, the employer, the period of tenure and the reason for dismissal.

The importance of this document lies in the need for the employer to obtain complete and reliable information about the newly minted candidate for a specific position. pledge successful interview is work experience and a positive "labor" history.

Document appearance

This document has a standard form, the same for all. Externally, TC can be of two types:

• Size 10x14 cm - this indicates the release in 1977.
• The size is 8.8x12.5 cm, which indicates a new sample of 2003, approved by the Government Decree "On work books".

As a result, color differences may be present: gray, dark blue and dark green TCs.

Below is appearance TK, as well as the title page:

Russian legislation on work books

It should be noted a separate Decree of the Government of the Russian Federation of April 16, 2003 N 225 “On work books” (see the link www.consultant.ru), which regulates general order actions with this document (order of registration, rules of conduct, as well as issuance after dismissal), as well as Art. 2-3, the form of the TC and the insert in the TC are established.

In addition, the Labor Code of the Russian Federation determines the practical significance of the employment book. What Art. 63, art. 66, art. 77. (see link rulaws.ru)

The legislator separately singled out instructions for filling out the document, which was approved by the Ministry of Labor of the Russian Federation on 10.10.03, No. 69 (see the link normativ.kontur.ru)

main parameters

The problem that employers are afraid to face is a fake employment document. So, on the original document there is distinguishing feature- watermark on each page.

• For old-style shopping malls, this is a serpentine sign that can be seen through the light.
• The TK of the new sample has a combination of the letters "TK", which are also visible through the light.

The next difference between the old and the new sample is in the number of pages. There are 40 of them in the old shopping mall, and 46 in the new one.

As a rule, there are three sections in the TC:

• Information about the employee (name, date of birth, place of residence - all information is filled in on the title page and supported by a seal).
• Employment data. In particular, hiring, as well as transfer, dismissal and their reasons. Each entry must contain the name of the position, company and, of course, the date. The information provided is confirmed by the seal of the organization and the number of the order.
• Awards and achievements (separately records the fact of receiving an award for any achievement in the position held, supported by the date and number of the order).

Each entry has its own serial number. If one of the sections is completely filled out in the main work book, then a specialist in the personnel department draws up and pastes an insert.

It should be noted the peculiarity of the design of dates: they are written exclusively Arabic numerals. Writing rules:

• Year - XXXX.
• Month and day - XX.

As a result, we get that the employee hired on March 1, 2017 will have the following written in the work book: 03/01/2017

The language of filling is the official language of the country/republic.

Important! There is a separate requirement for the pen used to fill out the document: it must be a purple, blue or black ballpoint pen. Gel pens are not allowed!

In addition, there should not be any abbreviations in the document, each word is spelled out in full, for accuracy of understanding.

You should also know the terms for issuing a work book:

• After 5 days of the employee fulfilling his immediate duties, the employer is obliged to enter the relevant information into the Labor Code.
• If the employee first got a job, the employer is given 7 days to issue a work book.

The validity of the work book itself is not limited. All the time the employee is fulfilling his official duties The TK is kept by the employer and is issued only after dismissal. However, often in government bodies or banks require a copy of the Labor Code to confirm the labor activity of a citizen. In this case, the following periods apply:

• The total period of validity of a copy of the TC is 1 month.
• The exception is a certified copy of the work book for the bank - the terms in this case are limited to two weeks.

At the legislative level, a minimum age is also established when it is possible to issue a work book.

By general rule, the document is drawn up by the employer after 5 days when the employee fulfills his official duties.

It is generally accepted that official employment is possible only after reaching the age of 18. But the labor code establishes that a teenager who has reached the age of 14 can get a job, and accordingly draw up a work book, but under the following conditions:

• written consent of one of the parents.
• work will not interfere with studies.

From the age of 15, a teenager can get a job on his own, without the special consent of his parents, but for a job that is recognized as easy.

From the age of 16, a citizen has the right to independently conclude an employment contract and, together with it, draw up a labor contract.

Issuance of a blank form (download in doc)

Following from paragraph 3 of Government Decree No. 225 (see link above), the organization must provide the employee with a blank form of the employment book of the established form. It follows from this that the enterprise acquires this document at its own expense and draws it up for a new employee in the following cases:

• if a citizen got a job for the first time.
• if they had previously lost their work book.

This is what a clean TK form looks like:

Important! The form can not be used in the work as a document, only for informational purposes.

Entering data into a document

Information about the new place of work is entered by a specialist in the personnel department in accordance with clause 8 of the Decree of the Ministry of Labor of Russia No. 69 (see the link above). The employee is only obliged to provide the necessary and reliable documents.

It should be noted that hiring an employee for new position begins not with the execution of an entry in his employment book, but with the issuance of an order for the conclusion employment contract. Subsequently, the number of this order will be recorded in the shopping mall.

Important! The work book is not filled out by the individual himself, that is, its owner. This is done exclusively by an authorized person of the employing organization.

• Education.
• Date of Birth.
• Specialty awarded after graduation.
• Date of completion.
• Signature.

Documents required to fill out

As mentioned above, the registration of the work book is carried out by a specialist in the personnel department. To do this, you must provide a list of documents:

• Employee Passport.
• Document on higher or secondary education.

Based on these documents, the title page is filled out.

Title page template

It is not required to write an application for issuing a form of employment book, because it is drawn up according to the law, and not at the personal request of the employee. An exception when a statement is required is the situation when the previous document has been lost.

The list above is exhaustive. An additional list of documents can be supplemented in case of loss of the TC if it is necessary to restore data on the previous place of work.

Electronic work book

Today, with the development of technology and the introduction into our lives electronic technology The Ministry of Labor is developing a plan for e-TC. It is a database of labor activity of the population.

We highlight the main distinguishing features of the electronic work book:

It should also be a practical example to distinguish between the TC in electronic and paper form:

• The electronic version involves storing information in a specific database without the need for a physical medium, while the paper version assumes only the presence of the book itself.
• The information in the electronic book is kept in printed form. Whereas on paper - exclusively in writing, by hand.
• Relationship with others public services possible only on the electronic shopping mall.
• Process automation is also used exclusively in electronic form.

What is the significant advantage electronic document? It is not subject to material wear and tear, as well as the possibility of being lost or stolen. The risk of illegal actions is also significantly reduced.

It should be said that a plan is being actively developed for the introduction of electronic work books. However, no draft relevant legal acts have yet been submitted for consideration.

Thus, the work book is an important and essential attribute confirming labor activity citizens. Correct completion of all sections helps the employer to get an accurate picture of the new employee.

Expert opinion

Lawyer of civil law specialization. Works in the Kinelsky district court of the Samara region - the secretary of the court session.

The Ministry of Labor spoke about the introduction of electronic work books last year. This year, a gradual transition to a new format is planned, while maintaining the usual paper version.

From the middle of this year, new rules regarding the certification of a copy of the work book (GOST-2016) come into force, but they are voluntary.

Another innovation will be the possibility of concluding an electronic labor contract using the www.gosuslugi.ru portal, with remote specialists, with the mutual consent of the employer and employee. The signing of such an agreement will be carried out through enhanced electronic signature. To obtain a paper copy of the document, you will need to contact the MFC.

In the meantime, many talk about the pros and cons of switching to electronic document management, I propose to recall what innovations took place in 2017: in February, the Ministry of Labor allowed employers to send electronic pay slips to their employees, and starting in July, electronic sick leave began to be used.

Currently, a work book is issued to an employee not only upon dismissal. The employee has the right to receive the original, and not a copy or extract from the work book, as it was before, in order to apply for a pension. In this case, it is necessary to draw up an application in any form.

How to fill out a work book so that neither you nor the employee have problems in the future.

From the article you will learn:

Forms of work books

Modern forms of work books, approved by the Decree of the Government of Russia No. 225 of April 16, 2003, have been in circulation since 2004. Today, anyone can download the form of a work book in word format and familiarize themselves with it in detail. The title page contains information about the employee:

Don't miss: the main article of the month from leading specialists of the Ministry of Labor and Rostrud

Encyclopedia on the design of work books on a turnkey basis from the Kadra System.

passport data;

level of education, profession and specialty;

sample personal signature.

Download related documents:

The serial numbers of entries in the insert must continue the sequence previously specified in the work book. It is not allowed to start numbering again.

If the form is fake...

The procedure for the employer, who has found fake forms among the books in storage, directly depends on the circumstances of their discovery. If a fake is found hiring a new employee state, immediate action must be taken.

If on the fake form issued by the former employer at the first employment of the employee, genuine, true records of work are made, you need to start a new book.

In order to rightfully transfer information about the professional experience of its owner to a new copy, you will have to collect supporting documents from previous places of work (clause 33 of the "Rules", article 65 of the Labor Code of the Russian Federation). This procedure does not prevent employment in any way.

If the organization has already managed to hire an employee who provided a fake labor one, you still have to replace the document. But do not rush to dismiss the employee “under the article” (clause 11, part 1, article 81 of the Labor Code of the Russian Federation) - first you need to understand whether he is really involved in the fact of forgery. If the fault lies entirely with third parties, there are no grounds for dismissal.

An employee who knowingly provides a false document can be fired, but only on the basis of the results of an official investigation.

Accounting and storage of forms

The general principles for handling completed and blank forms are enshrined in the same "Rules". To ensure accurate records of documentation, it is necessary to have:

The income and expenditure book records information about each operation related to the receipt and expenditure of unfilled forms (indicating their numbers and series). Responsibilities for its execution are usually assigned to accounting staff, while the book of accounting for the movement of labor is more often maintained by the personnel service. (form, ready for use, or a completed document) in a safe or a special cabinet - securely locked and providing protection from damage (dampness, insects, fire, etc.). Person responsible for record keeping personnel service Reports monthly to the accounting department.

All forms unsuitable for further use, in particular, damaged during filling, are destroyed according to the act. It indicates the exact number of destroyed documents with a list of series and numbers, as well as information about the composition of the commission that confirmed their unsuitability.

Download in.doc

Download in.doc

The procedure for acquiring, storing and filling out a work book form (nuances)

A work book form is a personal document that reflects all information about a person’s work activity. How the work book forms are acquired and what are the features of their storage and filling out, we will tell in our article.

Employment book (where to download the form for free)

An entry in the work book is made for each employee who has worked at the enterprise for more than 5 days (Article 66 of the Labor Code of the Russian Federation). In addition, it is necessary to draw up this document for an employee who has just begun his professional activity, that is, who has found a job for the first time.

The legally established sample of the document is given in the Rules for maintaining and storing work books, approved by Decree of the Government of the Russian Federation of April 16, 2003 No. 225 (hereinafter referred to as the Rules), consists of 44 pages containing special protective watermarks. The pages are fastened together with a special seam to prevent forgery of the document.

The main purpose of the work book:

1. Fixation of human activity. All data entered in the book must be certified by the seal and signature of the responsible person, which, in turn, guarantees the authenticity of the information provided there.
2. Disclosure of information about the employee's previous relationship with the employer, that is, experience, achievements, gratitude, as well as the reasons for dismissal, which are a decisive criterion for further employment.
3. Ensuring a retirement future. The work book is the only document that can confirm the real experience.

The acts that govern the circulation of this document are as follows:

• Labor Code RF;
• Decree of the Government of the Russian Federation "On work books" dated April 16, 2003 No. 225;
• instructions for filling out work books, approved by the Decree of the Ministry of Labor of Russia dated September 10, 2003 No. 69;
• Code of Administrative Offenses of the Russian Federation in the part establishing liability for violation of labor legislation.

Purchase of a work book

In accordance with Art. 45 of the Rules, the employer is responsible for issuing book forms.

Order of the Ministry of Finance of Russia dated December 22, 2003 No. 117n approved order provision of enterprise administrations work book forms, as well as inserts for them (only at the enterprises of the Goznak association).

Legal entities and entrepreneurs can be provided with forms on the basis of an agreement concluded between them and distribution organizations that meet the requirements of the manufacturer (clauses 3, 4 of order No. 117n).

Also, in accordance with order No. 117n, it is possible to deliver books to an organization using specialized delivery companies. printing products with protection.

When issuing a book or insert, the administration has the right to recover from the employee the amount spent on its purchase, with the exception of some situations:

1. There was a massive loss of documents due to emergencies.
2. The form was damaged through no fault of the employee (for example, an employee of the personnel department made a mistake when filling it out).

Clause 44 of the Rules states that each employer is required to have a sufficient number of labor required for work. However, in practice, this provision is very often violated, and when applying for the first time, the administration simply offers the employee to purchase the form on their own.

Book storage order

All period professional activity employee's book is kept by his employer. It is forbidden to give its original to the hands of a citizen while he is listed as working at the enterprise. The exception is cases of registration of a pension upon reaching a certain age.

In all other situations, the employer is obliged, at the request of the employee, to issue an extract from the document or a copy of it.

The conditions for storing forms are also enshrined in current legislation, on the basis of which employers are required to maintain:

1. Account book, which reflects all operations related to the receipt, expenditure work book forms.
2. Book of accounting of work books and inserts. It reflects all information regarding labor coming from employees hired, as well as newly registered, when employed for the first time.

Instructions for filling out work books contain unified forms these magazines recommended for filling.

When working with them, you should pay attention to their correct design. Logs must be:

• stitched;
• with numbered pages;
• must be certified by the signature of the head;
• sealed with a wax seal or a seal (in the absence of a wax seal, it is allowed to make a seal on your own, the main requirement for which is the impossibility of its imperceptible violation).

Failure to comply with the rules for maintaining these documents may result in the imposition of a large fine on the administration of the enterprise (Article 5.27 of the Code of Administrative Offenses of the Russian Federation).

If the labor was not received by the employee due to death, it must be kept at the enterprise until it is claimed.

Features of filling out a labor

Basic provisions for correct filling and maintenance work book forms set out in the Rules.

The list of features that should be followed is as follows:

1. Dates are written in Arabic numerals. Day and month - two digits, year - four.
2. Fill ink can be black, blue, purple. It is allowed to use gel, ballpoint, fountain pens with light-resistant ink.
3. All entries must be made without abbreviations. Corrections, blots, strikethroughs are not allowed, in addition to those established in section III Rules (for example, when changing a surname).
4. All entries are made in Russian.
5. Information is entered only on the basis of the relevant order.
6. An employee applying for a position for the first time must have a work permit within 1 week after being hired.
7. The data is entered in order with the assignment of a number.

Clause 20 of the Rules states that, at the request of the employee, information about part-time work can be entered into the worksheet (Article 66 of the Labor Code of the Russian Federation).

There are several features of maintaining work books for entrepreneurs:

1. An individual entrepreneur belongs to the category of employers, which means that he must draw up, maintain and store work book templates on all its employees in accordance with the law.
2. The IP does not make any entries in its own book. This cannot be done only for the reason that it includes information about labor (Article 66 of the Labor Code of the Russian Federation), and not about entrepreneurial activity.

Employment book - document strict accountability, which reflects all information regarding the employee’s labor activity, therefore, strict rules for its maintenance, filling, and storage, enshrined at the legislative level, are established.

In the article, using the example of Selena LLC, the author will talk about the procedure for issuing a work book for an employee entering work for the first time, as well as on the basis of what documents and how the employer should keep records of work books and write off damaged forms of work books (inserts in the workbook).

Obligation of the employer to issue a work book

The work book is the main document on the work activity and work experience of the employee. Forms of the work book and forms of inserts in work books are documents of strict accountability.

Employer (with the exception of employers - individuals) is obliged to keep a work book for each employee who has worked in an organization for more than five days, if work in this organization is the main one for the employee (Article 66 of the Labor Code of the Russian Federation).

When concluding an employment contract, a person entering a job for a particular position (by profession) presents the employer with a work book, except in cases of employment on a part-time basis or when an employee enters a job under an employment contract for the first time (part 1 of article 65 of the Labor Code of the Russian Federation) .

Regulatory and methodological documents regulating the design and write-off of strict reporting forms

1. Order of the Ministry of Finance of Russia dated December 22, 2003 No. 117n “On work books (together with the Procedure for providing employers with work book forms and an insert in the work book).

2. Decree of the Government of the Russian Federation of April 16, 2003 No. 225 (as amended on May 19, 2008) “On work books” (together with the Rules for maintaining and storing work books, preparing work book forms and providing employers with them).

3. Instructions for filling out work books (approved by the Decree of the Ministry of Labor of Russia dated 10.10.2003 No. 69).

4. Letter of the Ministry of Health and Social Development of Russia dated August 30, 2006 No. 5140-17 “On the procedure for maintaining work books by individual entrepreneurs after entry into force federal law dated June 30, 2006 No. 90-FZ.

Articles of the Labor Code of the Russian Federation regulating the design and write-off of strict reporting forms

Registration of a work book for an employee entering work for the first time

In accordance with Part 5 of Art. 65 of the Labor Code of the Russian Federation, the Rules for maintaining and storing work books, preparing blank work books and providing employers with them (approved by Decree of the Government of the Russian Federation of April 16, 2003 No. 225; hereinafter referred to as the Rules for maintaining and storing work books) and Instructions for filling out work books (approved by a decree of the Ministry of Labor of Russia dated 10.10.2003 No. 69) for employees hired for the first time, the employer must issue a work book.

On August 12, 2009, Arutyunov I. B. was accepted into Selena LLC as an adjuster of CNC machines of the 3rd category. Arutyunov I. B. goes to work for the first time, after graduation educational institution and he has no employment record. Registration of a work book for an employee hired for the first time is carried out in the presence of the employee no later than one week from the date of employment. An employee of the personnel service draws up a work book on the basis of the submitted documents (originals) - a passport and a document on education.

When drawing up a work book (as well as an insert in it), the employer charges the employee a fee, the amount of which is determined by the amount of expenses for the purchase of forms. Payment is made through the cash desk of the organization, or the cost of the form is deducted from wages worker. Withholding the cost of the form from the employee's salary is possible only upon his written application. An entry is made in the income and expense book for accounting for the forms of the work book and the insert in it about the issuance of the work book to the employee (or the insert in the work book), and thus the strict reporting form is written off.

Accounting for forms of work books and an insert in it at the enterprise

Accounting for the receipt, expenditure and movement of work books and inserts in them is maintained by each employer.

Until recently individual entrepreneurs they did not have the right to keep work books of employees, however, since October 6, 2006, article 309 of the Labor Code of the Russian Federation assigned this obligation to them.

In order to record work books, as well as work book forms and an insert in it, employers must keep:

1) an income and expense book for accounting for forms of a work book and an insert in it;

2) a book of accounting for the movement of work books and inserts in them.

The forms of these books are given in Appendices No. 2 and 3 to the Instructions for filling out work books.

Income and expense book for accounting forms of the work book and an insert in it bookkeeping is done. Responsibility for the maintenance, storage, accounting and issuance of work books lies with a specially authorized person appointed by order of the employer (example 1). Forms of the work book and an insert in it are stored in the accounting department as documents of strict accountability and are issued to the person responsible for maintaining work books, at his request. The employer must always have available required amount forms of the work book and an insert in it.

AT book of accounting for the movement of work books and inserts in them maintained by the personnel service, all work books accepted from employees upon admission to work, as well as work books and inserts in them issued to employees are registered, indicating the series and number of the form. Upon dismissal, the employee signs in the book of accounting for the movement of work books and inserts in them that the work book has been received by him (clause 41 of the Rules for maintaining and storing work books).

If on the day of the employee’s dismissal (termination of the employment contract) it is impossible to issue a work book due to the absence of the employee or his refusal to receive the work book in his hands, the personnel officer draws up an act of refusal to receive the work book by the employee and sends the employee a valuable letter (with a description of the attachment and notification on delivery) about the need to appear for a work book or give your consent to send it by mail (clause 36 of the Rules for maintaining and storing work books and article 84.1 of the Labor Code of the Russian Federation). From the date of sending such a notification, the employer is released from liability for the late issuance of a work book (examples 2-4).

Write-off of damaged forms of work books

Forms of work books and inserts in them spoiled during filling are subject to destruction with the drawing up of an appropriate act (example 5).

In case of incorrect initial filling of the work book or an insert in it, as well as in case of damage through no fault of the employee, the cost of the damaged form is paid by the employer (clause 48 of the Rules for maintaining and storing work books).

Summing up

1. Employment books and inserts in them must be purchased by the employer.

2. The enterprise must keep strict records and correctly write off work book forms, as these are strict reporting forms.

3. In the case of registration of a work book for the first time, the cost of the form is charged from the employee.

4. If the form was damaged during registration by the employee of the personnel service, then it is written off at the expense of the employer.

E. N. Malkova, specialist in personnel work OOO "Algorithm"

Employment history - This is the main document confirming the labor activity and length of service of the employee.. From time to time, discussions begin about the need to cancel them due to the fact that employees are now registered individually, and information about the insurance premiums transferred for them is kept in the Pension Fund of the Russian Federation and the Social Insurance Fund. Many questions arise due to fake work books, inaccurate entries in them, the complexity of their maintenance. However, this document continues to operate, as well as regulations regulating the procedure for filling and storing work books.

We would like to draw your attention to the fact that until 2006 individual entrepreneurs hiring employees could not make entries in the employment record book. Now they have practically the same obligations and rights of the employer as organizations, therefore they keep work books according to general rules.

According to Article 66 of the Labor Code of the Russian Federation, the procedure for maintaining work books is established by the authorized federal executive body. The main document governing this procedure is Decree of the Government of the Russian Federation of April 16, 2003 N 225, which approved the form and samples of work books and inserts in them, instructions for filling them out, the rules for their maintenance, the procedure for acquiring and accounting.

The responsibility for maintaining work books lies with the employer, and it can be:

• administrative under Art. 5.27 of the Code of Administrative Offenses of the Russian Federation (from 1 to 5 thousand rubles for officials; from 30 to 50 thousand rubles for organizations; administrative suspension of activities for up to 90 days);
• disciplinary (disqualification of the head for a period of one to three years);
• material, if the employee is inflicted material damage due to untimely issuance of the work book.

In what cases is it necessary to keep work books

Work books must be kept for each employee who has worked for the employer for more than five days, and this work is the main one for him, while the employee must be hired by. If it is, then they do not make entries in the work book.

As for the records of work on, they are entered at the request of the employee in the work book at the place of main work. For example, the main job in a small enterprise is a legal adviser, and an internal part-time employee also performs the functions of an office manager. Then, first, an entry is made about the main job, and after it, an entry about taking on a part-time job.

A work book is a document specified in mandatory list when applying for a job. If an employee cannot present a work book (lost, damaged, not issued by a previous employer, etc.), then he must apply to his previous place of work for a duplicate of it. In the event that this is not possible (for example, an organization or individual entrepreneur has ceased operations or been disbanded), the employer must issue a new work book at the written request of the employee indicating the reason for its absence. The employer cannot enter information about previous places of work in the new book from the words of the employee. The first record of work will be the place of work at which a new work book was issued.

If suddenly an employee finds a lost work book with records of previous places of work and asks to cancel a new book, then you should know that it will be problematic for the employer to do this. Employment books are classified as strict reporting documents, and records of their movement are entered into a special accounting book. The procedure for canceling a work book is not regulated in any way.

None negative consequences for a worker like unaccounted for seniority, the presence of two work books does not carry. Information about the insurance premiums transferred for him from all previous employers is in the database of the PFR, MHIF and FSS. The new book does not invalidate the previous work book. You can simply give the employee a copy of his application for a new work book certified by the employer, if he has to explain at another place of work why there are two books.

Current forms of work books

Decree of the Russian Federation of April 16, 2003 No. 225, from January 1, 2004, new work books were introduced. Along with this new form work books are valid, the form of which is approved:

• Decree of the Council of People's Commissars of the USSR dated December 20, 1938 No. 1320 "On the introduction of work books";
• Decree of the Council of Ministers of the USSR, the All-Union Central Council of Trade Unions of September 6, 1973 No. 656 "On labor books of workers and employees";
• Decree of the Council of Ministers of the USSR No. 310 of April 21, 1975 "On labor books of collective farmers";

The work books of these samples, having already been started by employees, continue to be valid, and there is no need to change them. If the employee received his first work book after 2004, then only new forms can be used when applying for it.

Making entries in the work book

According to the Instruction approved by the Decree of the Ministry of Labor of October 10, 2003 No. 69, entries in the work book can be made in black, blue or purple ink with a fountain, gel or ballpoint pen. Abbreviations such as "pr." are not allowed. instead of "order", "st." instead of "Article", "TK" instead of "Labor Code", etc. Dates are indicated in Arabic numerals in the format: day and month - two-digit, year - four-digit.

In the sections of the work book "Information about the work" and "Information about the award" it is unacceptable to cross out inaccurate, incorrect or invalid entries. If necessary, after the last entry in the book, enter "The entry for the number such and such is invalid", and then make the correct entry. If an entry in the work book on dismissal or transfer to another permanent job, then at the written request of the employee, he is given a duplicate of the work book without making such an entry in it.

When the person with whom they concluded has already worked before, he brings a work book, the title page of which is filled out. In the case when the work book is filled out for the first time, it must be issued within a week.

Information about the employee in the title page are entered according to the rules:

• surname, name and patronymic are written in full, without initials, as indicated in the identity document;
• information about education: general, secondary vocational, higher, postgraduate are entered on the basis of education documents (certificate, certificate, diploma, etc.);
• if the employee is still studying, then an entry about incomplete education is made on the basis of a certificate educational institution, record book, student card.

After entering these data and indicating the date of filling out the work book, the employee must certify with his signature on the title page the accuracy of the information about him, then the title page is signed by the person responsible for issuing work books and the seal of the organization or personnel service is affixed. A work book without a seal on the title page will be invalidated.

Further changes in the basic information about the employee are made on the basis of documents (passport, marriage or divorce certificate, change of last name, first name, patronymic, etc.) with reference to their number and date. The former surname, name, patronymic, date of birth are crossed out with one line and new data is recorded. Links to the documents on the basis of which the changes were made are entered on the inside cover of the work book and certified by the signature of the employer or a person authorized by him and the seal of the organization (personnel service). When supplementing records on education, profession, specialty on the title page, the previous records are not deleted, but only supplemented with new ones. Links to new documents on education should not be made on the internal page, this is not provided for by the rules.

When entering information about work indicate the full and abbreviated name of the organization. Next, a record of employment is made in structural subdivision employer, position (profession, specialty), as well as the date and number of the order or other decision by which the employee was hired.

The name of the position, specialty, profession must correspond staffing employer. If the working conditions imply benefits or restrictions, then this name must be recorded as indicated in qualification guides. An appropriate entry is made in the work book of an employee who received a new category (class, category) or a second profession (specialty, qualification) during the period of work.

Labor books and inserts in them are documents of strict accountability, therefore they must be stored in safes, metal cabinets or other conditions that ensure their safety. The law does not prohibit issuing work books to employees, but the employer will be responsible for the loss.

Issuance of a work book to an employee upon dismissal

The work book must be issued to the employee on the day of termination. If this is not possible, because the employee refuses to receive it or is absent from the workplace at all, the employer must send a written notice of the need to appear for the work book or agree to send it by mail. Such a notification relieves the employer of responsibility for the delay in issuing a work book. When issuing a work book in his hands, the employee must sign on his personal card and in the book of accounting for the movement of work books and inserts in them. Employment books, inserts and their duplicates not received by employees upon dismissal are kept by the employer on demand, and unclaimed - 75 years.