APPROVE
(name of the enterprise, organization, institution)					(head of an enterprise, organization, institution)
JOB DESCRIPTION
00.00.0000		№ 00			(signature)		(FULL NAME.)
Structural subdivision:	Educational institution
Job title:	Secretary of the educational department
					00.00.0000

1. General provisions
1. This job description defines functional responsibilities, rights and responsibilities of the secretary of the educational unit.
2. The secretary of the educational part belongs to the category of technical performers.
3. The secretary of the educational unit is appointed to the post and dismissed from the post in the established current labor law by order of the head of the educational institution.
4. Position relationships:

1.4.1	direct submission	Head of an educational institution
1.4.2.	Additional submission	Deputy Head
1.4.3	Gives orders	‑‑‑
1.4.4	The employee replaces	duly appointed person
1.4.5	The employee replaces	‑‑‑

1. Qualification requirements of the secretary of the educational unit:

	education	higher professional education
	experience	From 2 years
	knowledge	Regulations and instructions for conducting office work. Management of the institution and its departments. Rules for the operation of dictaphones, tape recorders. Rules for the use of reception and communication devices. Standards of the unified system of organizational and administrative documentation. Inner order rules. Rules and norms of labor protection, safety precautions, industrial sanitation and fire protection.
	skills	specialty work
	Additional requirements	‑‑‑

1. Documents regulating the activities of the secretary of the educational unit

3.1 External documents:

Legislative and regulations regarding the work being done.

3.2 Internal documents:

Charter of the educational institution, Orders and orders of the director of the educational institution; Regulations on the educational unit, Job description of the secretary of the educational unit, Rules of the internal work schedule.

1. Job responsibilities of the secretary of the educational unit

Academic secretary:

4.1. Draws up the personal files of those accepted for training and the protocols of the admissions committee of the institution.

4.2. Issues progress books, student cards of students.

4.3. Keeps books for issuing diplomas and duplicates of diplomas and certificates, an alphabetical book of students, accounting for hours academic work teachers and student attendance.

4.4. Prepares journals of training sessions, orders and instructions for the movement of the contingent of students.

4.5. Prepares applications for accounting and reporting documentation.

4.6. Processes and arranges the delivery of personal files of students to the archive.

4.7. Works in close contact with teachers, heads of departments, accounting service of an educational institution.

1. The rights of the secretary of the educational unit

The secretary of the educational unit has the right to:

5.1. Get acquainted with the draft decisions of the management of the institution regarding its activities.

5.2. On issues within its competence, submit proposals for the management of the institution to improve the activities of the institution and improve working methods; comments on the activities of employees of the institution; options for eliminating shortcomings in the activities of the institution.

5.3. Request personally or on behalf of the management of the institution from structural divisions and other specialists information and documents necessary for its implementation official duties.

5.4. Involve specialists from all (individual) structural divisions in solving the tasks assigned to him (if this is provided for by the regulations on structural divisions, if not, then with the permission of the head of the institution).

5.5. Require the management of the institution to assist in the performance of his duties and rights.

1. Responsibility of the secretary of the educational unit

The Academic Secretary is responsible for:

6.1. For improper performance or non-performance of their official duties provided for by this job description - within the limits determined by the current labor legislation of Ukraine.

6.2. For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation of Ukraine.

6.3. For causing material damage- within the limits determined by the current labor and civil legislation of Ukraine.

1. Working conditions of the secretary of the educational unit

7.1. The mode of work of the secretary of the educational unit is determined in accordance with the Internal Labor Regulations established at the enterprise.

1. Terms of payment

The terms of remuneration of the secretary of the educational unit are determined in accordance with the Regulations on remuneration of personnel.

1. Final provisions
1. This Job Description is made in two copies, one of which is kept by educational institution, another- at the worker.
2. Tasks, Responsibilities, Rights and Responsibilities can be specified in accordance with the change in the Structure, Tasks and Functions structural unit and workplace.
3. Changes and additions to this Job Description are made by order CEO educational institution.

Head of structural unit
		(signature)	(surname, initials)
AGREED:
Head of the legal department
(signature)	(surname, initials)
00.00.0000
Familiarized with the instructions:
		(signature)	(surname, initials)

Unified qualification directory of positions of managers, specialists and other employees (CEN), 2019
Section "Qualification characteristics of the positions of educational workers"
The section is approved by the Order of the Ministry of Health and Social Development of the Russian Federation of August 26, 2010 N 761n

Secretary of the educational department

Job responsibilities. Accepts incoming correspondence to the educational institution, transfers it in accordance with the instructions of the head of the educational institution to structural divisions or specific performers for use in the process of work or preparation of answers. Conducts office work, including in electronic form; prepares draft orders and instructions for the movement of a contingent of students, draws up personal files of those accepted for training, maintains an alphabetic book of students and records the hours of educational work of employees of an educational institution, processes and draws up the delivery of personal files of students to the archive. Performs various operations using computer technology on programs designed to collect, process and present information. Monitors the timely consideration and preparation of documents, orders received for execution by structural divisions of educational institutions and specific executors. On behalf of the director (his deputy), he draws up letters, requests, other documents, prepares answers to the authors of the appeals. Carries out control over the execution by employees of the educational institution of issued orders and instructions, as well as compliance with the deadlines for the execution of instructions and instructions of the head of the educational institution, taken under control. Works closely with the head of the educational institution (his deputies), teaching staff, heads of structural divisions. Follows the rules on labor protection and fire safety.

Must know: laws and other regulations legal acts regulating educational activities; regulations and instructions for record keeping; the structure of the educational institution, its personnel; rules for the operation of office equipment; rules for using receiving and intercoms, fax, duplicator, scanner, computer; rules for working with text editors and spreadsheets, databases, email, browsers; technology for creating, processing, transferring and storing documents; rules business correspondence; state standards for a unified system of organizational and administrative documentation; printing rules business letters using standard samples; foundations of ethics and aesthetics; rules business communication; internal labor regulations of the educational institution; rules on labor protection and fire safety.

qualification requirements. Secondary vocational education in the field of office work without presenting a requirement for work experience or secondary (complete) general education and clerical training with no work experience requirements.

I APPROVE ___________________________________ (initials, surname) (name of organization, _____________________________ enterprise, etc., its (director or other organizational and legal form) official authorized to approve the job description) "" ____________ 20__ m.p. Job description of the secretary of the educational unit ______________________________________________ (name of organization, enterprise, etc.) "" ______________ 20__ N_________ This job description has been developed and approved on the basis of employment contract with __________________________________________ (name of the position of the person for whom ______________________________________________________ and in accordance with this job description was drawn up) provisions Labor Code Russian Federation and other normative acts regulating labor relations In Russian federation. I. General provisions 1.1. The secretary of the educational part belongs to the category of technical performers. 1.2. A person who has a secondary (complete) general education of _____________________________________ (without presenting requirements for work experience _____________________________________________________________________________; work experience of at least 3 years) or higher professional education without presenting requirements for work experience is appointed to the position of secretary of the educational unit. 1.3. Appointment to the post of secretary of the educational unit and dismissal from it is carried out by order of the head of the institution on the proposal of ________________________________________________________________________. 1.4. The secretary of the educational unit must know: - regulations and instructions for record keeping; - management of the institution and its divisions; - rules for the operation of voice recorders, tape recorders; - rules for the use of reception and communication devices; - standards of the unified system of organizational and administrative documentation; - internal labor regulations; - rules and norms of labor protection, safety measures, industrial sanitation and fire protection; - _________________________________________________________________. 1.5. The secretary of the educational unit reports directly to ________________________________________________________________________. (head of the institution; other official ) 1.6. During the absence of the secretary of the educational unit (vacation, illness, etc.), his duties are performed by a person appointed by order of the head of the institution, who acquires the appropriate rights and is responsible for the quality performance of the duties assigned to him. 1.7. ________________________________________________________________. II. Official duties Secretary of the educational department: 2.1. Draws up the personal files of those accepted for training and the protocols of the admissions committee of the institution. 2.2. Issues progress books, student cards of students. 2.3. Maintains books of issuance of diplomas and duplicates of diplomas and certificates, an alphabetical book of students. 2.4. Keeps records of teaching hours of teachers and attendance of classes by students. 2.5. Prepares journals of training sessions, orders and instructions for the movement of the contingent of students. 2.6. Prepares applications for accounting and reporting documentation. 2.7. Processes and arranges the delivery of personal files of students to the archive. 2.8. Works in close contact with teachers, heads of departments, accounting service of an educational institution. 2.9. ________________________________________________________________. III. Rights The secretary of the educational unit has the right to: 3.1. Get acquainted with the draft decisions of the management of the institution relating to its activities. 3.2. On issues within its competence, submit proposals for the management of the institution to improve the activities of the institution and improve working methods; comments on the activities of employees of the institution; offer options to eliminate the shortcomings in the activities of the institution. 3.3. Request personally or on behalf of the management of the institution from structural divisions and specialists information and documents necessary for the performance of their duties. 3.4. Involve specialists from all (individual) structural divisions in solving the tasks assigned to him (if this is provided for by the regulations on structural divisions, if not, with the permission of the head of the institution). 3.5. Require the management of the institution to assist in the performance of their duties and rights. 3.6. ________________________________________________________________. IV. Responsibility The secretary of the study unit is responsible for: 4.1. For improper performance or non-performance of their official duties provided for by this job description, to the extent determined by the labor legislation of the Russian Federation. 4.2. For offenses committed in the course of carrying out their activities - within the limits determined by the administrative, criminal and civil legislation of the Russian Federation. 4.3. For causing material damage - within the limits determined by the labor and civil legislation of the Russian Federation. The job description was developed in accordance with ________________ (name, _____________________________. number and date of the document) Head of the structural unit (initials, surname) _________________________ (signature) "" _____________ 20__ AGREED: Head of the Legal Department (initials, surname) _____________________________ (signature) " " ________________ 20__ Acquainted with the instruction: (initials, surname) _________________________ (signature) "" _____________ 20__

1.1. This instruction has been drawn up in accordance with the Order of the Ministry of Health and Social Development of the Russian Federation dated August 26, 2010 No. No. 761n. "On the approval of the One qualification handbook positions of managers, specialists and employees, section " Qualification characteristics positions of educators"

1.2. The secretary of the educational unit refers to the teaching and support staff.

1.3. This job description defines the duties, rights and responsibilities of the secretary of the educational unit.

1.4. A person who has a secondary vocational education in the field of office work without presenting a requirement for work experience or a secondary (complete) general education and professional training in the field of office work without presenting requirements for work experience is appointed to the position of secretary of the educational unit.

1.5. The secretary of the educational unit is appointed and dismissed by order of the director of the technical school.

1.6. The secretary of the educational unit must know:

Laws and other normative legal acts regulating educational activities;

State standards of the unified system of organizational and administrative documentation;

Regulations and instructions for record keeping;

The structure of the technical school, its staff;

Rules for the operation of office equipment; rules for using receiving and intercoms, fax, duplicator, scanner, computer;

Rules for working with text editors and spreadsheets, databases, e-mail, browsers;

Technology for creating, processing, transferring and storing documents;

business correspondence rules;

Rules for printing business letters using standard samples;

foundations of ethics and aesthetics;

Rules of business communication;

Rules of the internal labor schedule of the technical school;

Rules on labor protection and fire safety.

1.7. The secretary of the scientific unit in his work is guided by:

Charter, orders and instructions of the director of the technical school;

The main regulatory and methodological documents regulating the rules for the preparation and execution of documents and the organization of work with them;

business instructions;

The internal labor regulations of the technical school;

This job description.

1.8. During the absence (illness, vacation, etc.) of the secretary of the educational unit, his duties are performed by a person appointed by order of the director of the technical school.

1. 2. Functions

2.1. Preparation of draft orders and instructions for the movement of the contingent of students.

2.2. Performing various operations using computer technology according to programs designed to collect, process and present information.

2.3. Registration of personal files of students, student cards, progress books.

2.4. Participation in the organization of intermediate and state final certification.

2.5. Maintaining a book of issuance of diplomas and duplicates of diplomas and certificates, an alphabetic book of students.

2.6. Participation in the work of the selection committee.

1. 3. Job Responsibilities

The secretary of the educational unit performs the following job responsibilities:

3.1. Conducts office work, including in electronic form.

3.2. Prepares draft orders and instructions on the movement of the contingent of students.

3.3. Performs various operations using computer technology according to programs designed to collect, process and present information.

3.4. Prepares personal files of students accepted for training and protocols of the admissions committee of the technical school.

3.5. Issues progress books, student cards of students.

3.6. Participates in the organization of intermediate and state final certification of students of the technical school.

3.7. Keeps books for issuing diplomas and duplicates of diplomas and certificates, an alphabetical book of students, records of teaching hours of teachers and attendance of students.

3.8. Participates in the work of the selection committee of the college.

3.9. Prepares orders and instructions for the movement of the contingent of students.

3.10. Prepares applications for accounting and reporting documentation.

3.11. Processes and arranges the delivery of personal files of students to the archive.

3.12. Works in close contact with teachers, heads of departments, personnel department, accounting service of the technical school.

3.13. Performs other assignments of the management of the technical school, not included in this job description, but arising in connection with production necessity.

1. 4. Rights

The secretary of the educational unit has the right:

4.1. Receive from the specialists of the structural divisions of the technical school the information necessary for the implementation of their activities.

4.2. Submit proposals for the consideration of the direct management on the issues of office work of the technical school and the educational part.

4.3. Require managers to assist in the performance of their duties.

5. Responsibility

The Academic Secretary is responsible for:

5.1. For improper performance or non-performance of their official duties provided for by this job description - to the extent determined by the current labor legislation of the Russian Federation.

5.2. For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation of the Russian Federation.

5.3. For causing material damage - within the limits determined by the current labor and civil legislation of the Russian Federation.

5.4. For violation of the requirement federal law“On Personal Data” and other regulatory legal acts of the Russian Federation, as well as internal regulatory acts of the technical school regulating the protection of the interests of personal data subjects, the procedure for processing and protecting personal data - within the limits established by the current legislation of the Russian Federation.
5.5. For failure to perform or improper performance of their functions and duties provided for by this job description, orders, instructions, instructions of the management of the technical school, not included in this job description, but arising in connection with production needs and other offenses - in accordance with the current legislation of the Russian Federation: remark, reprimand, dismissal.

6. Interactions

Academic secretary:

6.1. Works according to a schedule drawn up on the basis of a 40-hour working week and approved by the director of the technical school.

6.2. Independently plans his work for each academic year and half a year. The work plan is agreed with the head of the structural unit of the preschool educational institution, which is approved by the director of the technical school no later than five days from the beginning of the planning period.

6.3. Receives information of a regulatory, legal and organizational and methodological nature from the head of the structural unit of the preschool educational institution, gets acquainted with the relevant documents against receipt.

6.4. Systematically exchanges information on issues within its competence with the deputy directors of the technical school and employees of the technical school.

6.5. Interacts with the educational part, personnel department, accounting department.

6.6. Maintains confidentiality.

1.1 This job description defines the functional duties, rights and responsibilities of the secretary of the educational unit.

1.2 The secretary of the educational unit belongs to the category of technical performers.

1.3 The secretary of the educational unit is appointed to the position and dismissed in accordance with the procedure established by the current labor legislation by order of the head of the educational institution.

1.4 Relationships by position:

1.4.1	direct submission	Head of an educational institution
1.4.2.	Additional submission	Deputy Head
1.4.3	Gives orders	‑‑‑
1.4.4	The employee replaces	duly appointed person
1.4.5	The employee replaces	‑‑‑

1. Qualification requirements of the secretary of the educational unit:

2.1	education	higher professional education
2.2	experience	From 2 years
2.3	knowledge	Regulations and instructions for conducting office work. Management of the institution and its departments. Rules for the operation of dictaphones, tape recorders. Rules for the use of reception and communication devices. Standards of the unified system of organizational and administrative documentation. Inner order rules. Rules and norms of labor protection, safety measures, industrial sanitation and fire protection.
2.4	skills	specialty work
2.5	Additional requirements	‑‑‑

1. Documents regulating the activities of the secretary of the educational unit

3.1 External documents:

Legislative and regulatory acts relating to the work performed.

3.2 Internal documents:

Charter of the educational institution, Orders and orders of the director of the educational institution; Regulations on the educational unit, Job description of the secretary of the educational unit, Internal labor regulations.

1. Job responsibilities of the secretary of the educational unit

Academic secretary:

4.1. Draws up the personal files of those accepted for training and the protocols of the admissions committee of the institution.

4.2. Issues progress books, student cards of students.

4.3. Keeps books for issuing diplomas and duplicates of diplomas and certificates, an alphabetical book of students, records of teaching hours of teachers and attendance of students.

4.4. Prepares journals of training sessions, orders and instructions for the movement of the contingent of students.

4.5. Prepares applications for accounting and reporting documentation.

4.6. Processes and arranges the delivery of personal files of students to the archive.

4.7. Works in close contact with teachers, heads of departments, accounting service of an educational institution.

1. The rights of the secretary of the educational unit

The secretary of the educational unit has the right to:

5.1. Get acquainted with the draft decisions of the management of the institution regarding its activities.

5.2. On issues within its competence, submit proposals for the management of the institution to improve the activities of the institution and improve working methods; comments on the activities of employees of the institution; options for eliminating shortcomings in the activities of the institution.

5.3. Request personally or on behalf of the management of the institution from structural divisions and other specialists information and documents necessary for the performance of his official duties.

5.4. Involve specialists from all (individual) structural divisions in solving the tasks assigned to him (if this is provided for by the regulations on structural divisions, if not, then with the permission of the head of the institution).

5.5. Require the management of the institution to assist in the performance of his duties and rights.

1. Responsibility of the secretary of the educational unit

The Academic Secretary is responsible for:

6.1. For improper performance or non-performance of their official duties provided for by this job description - within the limits determined by the current labor legislation of Ukraine.

6.2. For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation of Ukraine.

6.3. For causing material damage - within the limits determined by the current labor and civil legislation of Ukraine.

1. Working conditions of the secretary of the educational unit

7.1. The mode of work of the secretary of the educational unit is determined in accordance with the Internal Labor Regulations established at the enterprise.

1. Terms of payment

The terms of remuneration of the secretary of the educational unit are determined in accordance with the Regulations on remuneration of personnel.

9 Final provisions

9.1 This Job Description is made in two copies, one of which is kept by the Educational Institution, the other by the employee.

9.2 Tasks, Responsibilities, Rights and Responsibilities may be specified in accordance with the change in the Structure, Tasks and Functions of the structural unit and workplace.

9.3 Changes and additions to this Job Description are made by order of the General Director of the educational institution.

Head of structural unit
		(signature)	(surname, initials)
AGREED:
Head of the legal department
(signature)	(surname, initials)
00.00.0000
Familiarized with the instructions:
		(signature)	(surname, initials)
		00.00.00