Eaist 1.0 entrance by digital signature. Eaist "electronic store. Electronic Supplier Portal

17.05.2020

Respectable partners!

An order through the EAIST system will make it possible to choose the best price offers and conclude contracts in electronic form.

The procurement system of the city of Moscow is being reformed, the Moscow Government issued Decree 480-PP dated 07/23/2013, according to which all government customers must switch to the use of the Unified Automated Information System for Bidding "Suppliers Portal".

1. Search for the offer number in the Komus online store

1.1. Find the product you are interested in in any way (catalog, search bar, etc.):

1.2. The product card contains the offer number of the supplier portal, which you can use when searching for this product in the EAIST electronic store.

1.3. If you could not find the offer number for the required product, you can send a request immediately on the product card or use section 3 of this manual.

1.4. Making a request to create an offer for PP in the Komus online store.

1.4.1. Before making a request to create an offer, we suggest that you familiarize yourself with a wide range of office products at. Here you can see the settings necessary goods, detailed description and product image.

1.4.2. To make a request to create an offer for a software application, use the Feedback service of the Komus online store.

1.4.3. Choose a theme feedback "Request for offers on the Supplier Portal"

1.4.4. In field "Formation of an offer" list (in a column) all articles of goods for which you need to issue offers (example below). Click to send "Send".

1.4.5. After the successful submission of the application, you will see a corresponding informational message. You will receive confirmation of receipt of the request to the specified email.

Important!

When placing a request for an establishment of an offer sent until 13:00, the offer will be created the next day after sending the request.
When placing a request for the establishment of an offer on the PP, sent after 13-00, the offer will be created one day after the request is sent.

In accordance with the changes that have taken place in the regulatory framework for public procurement from a single supplier, namely:

from November 01, 2013 by Decree of the Government of Moscow No. 480-PP dated July 23, 2013 to all state customers of Moscow (organizations and institutions of Moscow financed from the budget of the subject Russian Federation) the obligation to use the subsystem of the "Unified Automated Information System of Bidding" (hereinafter referred to as the UAIST subsystem) was imposed when purchasing goods from a single supplier.

this procedure takes place through Personal Area of the state customer, located at the address - eaist.mos.r, in the EAIST subsystem by searching for offers (proposals to make a deal for a particular product) with the subsequent conclusion of a state contract on the "Suppliers Portal" (the site is located at the e-mail address - market.zakupki. mos.ru) if the proposed product satisfies the functional and quality needs of the state customer and does not exceed the limit when purchasing from a single supplier.

limit amounts when making purchases from a single supplier from January 01, 2014 (with the latest changes from 06/04/2014) are established in article 93 federal law Russian Federation No. 44-FZ dated April 5, 2013, namely:

all state customers (except for institutions with the type of activity: education, cultural institutions) can purchase goods from a single supplier for an amount not exceeding 100 thousand rubles (without quarterly restrictions on the timing and number of contracts concluded with sole supplier during the year) and not exceeding 2 million rubles or 5% of the total annual volume of purchases of the state customer and should not exceed fifty million rubles (clause 4 of article 93. 44-FZ);
government customers (only educational institutions, cultural institutions) can purchase goods from a single supplier for an amount not exceeding 400 thousand rubles (without restrictions on the timing and number of contracts concluded with a single supplier during the year) and not exceeding 50% of the total annual volume of purchases state customer and should not be more than twenty million rubles (clause 5 of article 93. 44-FZ).

OFISMAG places on the "Suppliers Portal" and constantly replenishes with new products product range(more than 13,000 commodity items). In 2013, OFISMAG entered into and fulfilled obligations under more than 2,500 contracts with government customers in Moscow. During the first six months of 2014, OFISMAG has already concluded and executed more than 1,500 contracts with government customers in Moscow. The goods presented by OFISMAG are distinguished by high quality, competitive market prices, a wide range of products in various product categories, which makes it possible to satisfy any requests, requirements and needs of Moscow government customers, which is reflected in the highest ratings received on the "Suppliers Portal" from government customers, according to the results of completed contracts.

The OFISMAG company is constantly improving interaction with its partners, therefore, based on all of the above, improvements have been prepared related to simplifying the process of ordering goods in the EAIST subsystem "Electronic store", on the "Suppliers Portal" and which are detailed in this manual, which we ask everyone to read Moscow state customers.

The OFISMAG company offers, at the choice of Moscow state customers, to place an order for goods in our online store OFISMAG.RF with subsequent registration in the EAIST subsystem "Electronic store" according to the following options:

I. Placing an order for goods through single offers

1.1. The employee responsible for procurement from the state customer must first select the necessary product and its quantity in the "Basket", using the existing product selection tools, evaluating the quality, detailed properties and characteristics of the product, the availability of the product, considering current promotions / special offers / gifts as shown in the following picture. At the same time, we would like to draw your attention to the fact that each product has a registration number of the offer in the form of a sign corresponding to the number of the offer on the "Suppliers Portal":

1.2. Having selected the assortment of goods of interest, you must click the "Checkout" button, thereby making the transition to the "Basket" with the selected product:

In the "Basket" each product selected for the order has an offer number, which is located next to the product code. This means that these commodity items are also available on the "Suppliers Portal" under these offer numbers. You can, through your personal account in the EAIST "Electronic Store" subsystem, according to these offers, send to our specialists for the conclusion of a draft agreement / contract in order to comply with all procedures in accordance with Federal Law-44 as indicated in Chapter III of this instruction.

To receive a complete set of offers for an order, you need to click on the "Print order" button in the "Basket" in the upper right corner and click on the "Print" button in the window that opens. That will allow you to easily find and execute a contract for offers from a printed order form through the "Search Options" in the EAIST "Electronic Store" subsystem.

1.3. When you click on the "Place an order" button, you will be taken to the order placement page, in which you must specify contact details for the correct completion of the transaction, and also if you plan to place this order in the future through the EAIST "Electronic store" subsystem, then for In order for our specialists involved in making purchases on the "Suppliers Portal" to be able to contact you as soon as possible to complete the purchase, you need to raise the flag on the phrase "Make an offer on the Supplier Portal", as shown in the following figure:

1.4. If you need to refer to the order or re-print the offer numbers for a certain already completed order, for example, to draw up a contract in the EAIST "Electronic store" subsystem, you need to go to "My account - My orders - Perfect orders", where you can:

by the button "Print order" reprint printed form order with offer numbers;

add all products from a specific order to the "Basket" for re-issuing a similar order after a certain period of time.

1.5. In the event that the goods selected for ordering do not have an offer number, the specialists of our company will contact you within the current day or the next business day from the date of placing the order in the OFISMAG.RF online store and send information with the missing register numbers of offers by e-mail , or with all numbers of offers according to your order. After our specialists have contacted you, you can also independently, according to the actions set forth in clause 1.4 of this instruction, in completed orders, view and print a printed order form with offer numbers for subsequent ordering in the UAIST "Electronic Store" subsystem.

II. Placing an order for goods through a single (complex) offer

2.1. To draw up a single (complex) offer, you must complete all the steps specified in paragraph “I. Placing an order for goods through single offers, while as indicated in clause 1.3. it is necessary to add a message for our specialists on the “Place an order” page, in addition to the items indicated there, in the “Comment to the order” field, by which it can be determined that the order will be placed in the EAIST subsystem with a single (complex) offer. Message example: “We will place an order through the EAIST subsystem with a single (complex) offer. We are waiting for your number of a single offer for the entire order. After filling in all the necessary information on the "Place an order" page, at the end you must click the "Confirm order" button:

2.2. The OFISMAG specialists will contact you within the current day or the next business day from the date of placing the order and send by e-mail information with the registration number of the offer (that is, one offer with a list of goods that was ordered in) with the specification attached to it, which will indicate the commodity items and their value. Thus, you will already be able to find the offer sent by our specialists in the EAIST "Electronic Store" subsystem and send us a draft contract for its further conclusion. In any case, OFISMAG specialists will be constantly in touch for prompt assistance and resolving issues related to your order.

III. Placing an order in the EAIST subsystem "Electronic store"

To place an order in the UAIST "Electronic Store" subsystem according to the available offer numbers from the Suppliers Portal for a previously placed order in , you must perform the following procedure:

3.1. An employee of the state customer who has access to the EAIST "Electronic store" subsystem must log in to the EAIST "Electronic store" subsystem and go to the "Search for offers" tab, where in the table "Search Options" > field "Register number of the offer" / "Article" it is necessary to enter there the register numbers of offers / article received earlier from our specialists for the generated order. In the "Supplier" field, enter OFISMAG(selection can be made by TIN of the company OFISMAG 5009062762) and press the button. Repeat the operation with each available registration number of the offer / article of the goods.

3.2. Table "Searching results" set the flag in the line with the offer and click the button to simultaneously add to the "Basket" goods, offers for which you want to issue one contract, and form a draft contract. This will open a screen form for viewing and editing the information of the draft contract, in which you need to fill in the tab fields « General information» (data to be filled in must be taken from your accounting department):

3.3. By filling in the required fields on the page "Information about the agreement / contract" bookmark "General Information", on the tab "Subject of the agreement / contract" place the cursor on the line with the product and click the button to edit the quantity of the item to be delivered. Enter the required quantity of goods in the field "Quantity under the contract" and go to table "Delivery schedule", in which you must fill in all the specified fields. If you need to deliver goods to several addresses, use the button. Repeat the operation with each article.

3.5. Bookmark "Conclusion" click on the button , then attach the file with the draft agreement in the field « Draft agreement», and also attach the specification file to the field Contract Documents. In field "Install maximum term supplier response"- check the box and select the time and date from the built-in calendar from the drop-down list using the button (it is recommended to set 3-5 days from the current date for timely clarification of working moments). Next, fill in the remaining fields in the window "Direction of the draft treaty" and then press the button.

3.6. After receiving the contract signed by OFISMAG, you will need to go to the "Agreements" tab, find and open the desired contract in the "Conclusion" status, in the opened screen form for entering information about the contract, switch to editing mode, select the line with the response received from us and click click on the "Sign Agreement" button. After that, the window "Conclusion of the contract" will appear, where you, if necessary, are given the right to leave any comment (for example, "Shipment of goods to be carried out after full payment"). Next, you need to click the "Send to supplier" button. After that, the contract is considered concluded and the status "Concluded" is assigned to it.

In case of any difficulties and questions when placing orders in the OFISMAG.RF online store and in the EAIST "Electronic Store" subsystem, our specialists will be happy to help you!

The program is an excel file. Works with Microsoft Excel 2003 and above. There are no special requirements for iron. The program is designed to create "json" specification import files in EAIST 2.0.

When working with an assignment unloaded from EKIS (a service of the Department of Education of the city of Moscow), the formation takes place in a semi-automatic mode - you only need to press the buttons and enjoy the process. Also, specification files can be created on the basis of an arbitrary order, while it will be necessary to put down the names of the SPGZ, the number of addresses and the price per unit.

Specification files can be uploaded to create detailed objects for each address, as well as a general specification (if you attach the order in a separate file in the documentation).

After the files are generated, the program will sort the order or specification, taking into account the logic of the EAIST 2.0 import, which will allow you to enter price data without hesitation, moving down the positions. Also, if at any addresses, the number of positions exceeds 75 items, the program will offer to split the specifications into 50 items in a file, for the phased creation of a DOZ, in order to prevent the loss of all information in the event of a malfunction in the EAIST.

At the same time, after the files are generated, on the "table" tab, you can clearly see the amounts by addresses, which allows you to avoid errors when saving and approving doses.

Replenishment of bases of SPGZ-KPGZ occurs weekly. When you start the program, you only need to press one button to get the update data from the server.

The program has a functionality for calculating the specification based on the results of the auction, an algorithm is implemented for "bringing" the contract price to the price " trading platform" by the method of increasing / decreasing by no more than 1 kopeck of the price per unit of production.

2. Button action.

2.1. Create a table

When you click on the "Generate Table" button, the program searches the same folder for a file named "Razn-Zakaz*.xls*" or "Specific*.xls*" and places its contents on the "razn" sheet. If there are several sheets in the file, then the content of the first sheet is imported into the program.

After that, the names of delivery addresses are shortened to generally accepted ones.

2.2. Form an order

When you click on the "Generate order" button, an address-by-address vertical order is formed on the "razn" sheet for visually more convenient formation of detailed objects.

The tables are sorted as follows:

On the "razn" sheet, first, sorting occurs by a column with the names of the ECIS in alphabetical order, then a similar sorting by a column with SGSN values, after that, again by the SGSN column, the values are sorted taking into account the loading logic in UAIST (duplicate SGSN values are transferred to the end of the list).

On the "table" sheet, the table is sorted in the same way, except for the transfer of duplicate values.

After that, the sum column is formatted on the "razn" sheet - it changes to divide the fractional part with a comma to a dot (for convenient copying of these values to EAIST).

If one or more addresses on the "table" sheet did not have a quantity, the program will report this with an indication of the number of such addresses.

If at any address or the total number of items of goods exceeds 75, then the columns with this number are colored.

After the tables are formed, if the number of items in the specification exceeds 75, a proposal is displayed to split the specification into blocks of 50 items in order to be able to gradually import specifications into a detailed object.

2.3. Check SPPP

This button appears only after the formation of a table or order. When the button is pressed, the names of the SPPP on the "table" sheet are checked against the SPPP database available in the program. If a match is found, the line number of the given item from the database is returned to the SPPP column. During reconciliation, spaces and punctuation marks are not taken into account in SGSN values.

If the program could not find all SGSN in the database, a corresponding notification is displayed with the line numbers for which the SGSN value was not found. Also, cells with such SPGZ will be highlighted in color.

If the program fails to find all SGSNs, it is necessary to update the SGSN-KPGZ database by clicking the appropriate button, then clear the column with found SGSNs and repeat the check again. If after that, the program still cannot find all the SGPP, it is required to check the values with the NSI EAIST reference book.

If the program has found all the SPPP in the database, a message appears on the transition to the next stage - entering information about the terms and conditions of delivery.

2.4. Generate json file(s)

This button appears only after the successful completion of the SPSS check. When you click on the button, a form appears for entering information about the terms and conditions of delivery.

After entering all the information, you must select the method of generating files: by address or by a single file.

The next time you run the form, the fields will be filled with the last entered values.

2.5. Calculate contract

This button appears only after the formation of a table or order. When you click on the button, the focus is transferred to the cells in which you need to enter information about the NMCC of the joint lot, as well as the winner's price offer, and then click on the "Make a calculation" button.

2.6. Make a calculation

This button appears only after clicking on the "Calculate contract" button. When you click on the button, the prices for a unit of goods are calculated taking into account the tender reduction, then the amounts by positions and the total amount are calculated.

If the calculation amount does not match the price calculated by the platform, the program will try to adjust the unit prices within one kopeck to obtain a total amount equal to the "site price". In this case, positions for which changes have occurred will be highlighted in color.

If the program fails to find a solution, an appropriate message will be displayed.

3. Description of functions.

3.1. Formation of specifications using the services "Purchases" and "Technosphere" of the Department of Education of the city of Moscow

To generate specifications using the "Purchases" and "Technosphere" services, you need to place the downloaded Order Order / Specification file (Razn-Zakaz * .xls * / Specif * .xls *) in the same folder with the program, and then click the "Generate Table" button .

After the table is generated, it is necessary to start the SPSS check by pressing the appropriate button.

The generated files will be located in the same folder as the program itself.

3.2. Formation of arbitrary specifications

To form arbitrary specifications, at the initial stage it is necessary to specify the number of delivery addresses.

After that, the program generates an initial table in which you need to enter the following data:

Auction name - a short unique name of the product (may be the same as the name of the SPPP, if it, in turn, is also unique within a particular purchase), which is planned to be used in the preparation of the ToR and the Draft Contract;
- The name of the SPPP is selected from the reference book of the NSI EAIST;
- Quantity of goods by addresses;
- Unit price.
Optional instead of Address1, Address2, etc. enter real addresses - in this case, these addresses will fall into the generated order table.

After entering all the necessary information, you need to click the "Generate order" button.

In case of successful verification of the SPPP, the program itself will open a form for entering information on the terms and conditions of delivery. After filling in all the fields, you need to select the method for generating specification files and click the "Generate file(s)" button.

The generated files will be located in the same folder as the program itself.

Reading 6 min.

Electronic Supplier Portal

The Supplier Portal is a regulated marketplace where users purchase a variety of retail items.

Outwardly, such a portal resembles a large store, which houses various departments with a wide variety of products.

To create the appearance of honest transparent relations between the buyer and the seller, a special agreement is drawn up, which obliges to deliver the selected product within a certain time frame.

There is a constant increase in the number of users of electronic supplier portals. The number of customers and suppliers is gradually increasing. Many entrepreneurs nowadays prefer to run their business in this way.

What is an e-shop vendor portal?

The e-shop is an integral part of the supplier portal.

The e-shop of the supplier portal was created specifically to simplify the procedure for regulating activities related to public procurement.

In 2013, a law was passed stating that all government purchases must be made through the electronic store.

If in any budget organization there is a need to purchase a certain product or service, then she must do this with the help of electronic stores.

The basis of such a government decision is the transparency of relations between the supplier and the customer.

Through the use of the e-shop system:

Opportunity to purchase products in small bulk quantities.
There is an increase in competitiveness individual suppliers.
Opportunity to develop small and medium businesses, due to the implementation of public procurement from this category of entrepreneurs and firms.
Information about the specific cost of the object is freely available to anyone categories of participants in the service, thereby allowing you to evaluate the honesty and integrity of the participants in the transaction.

EAIST-portal of suppliers

EAIST is an electronic tracking service and stands for Unified Automated Information system trades. EAIST is focused on working with Moscow users.

All performers are united in the service under a common tab on the site - "suppliers". This section includes all business participants who have ever, since 2013, provided relevant services for the purchase and sale of a certain type of product to customers of any status.

This list includes all business structures, even those not registered in the service.

Many suppliers working with customers, while not registering with the EAIST, are forced to abandon contractual agreements precisely because they are not registered in the service.

E-shop of suppliers - offer

The principle of the electronic store is:

Registration in the service supplier;
Offer placement, which is the product or service provided;
For owners of large stores, it is necessary to place an offer for each product offered;
Creation of a personal account by the customer in the electronic store;
Search by the customer of the necessary goods or services;
Signing a contract with a supplier in electronic format . The use of electronic digital signatures. The contract must contain the payment details of both the supplier and the customer;
Sending the contract to the supplier for approval. If both parties are satisfied with all clauses of the contract, then the contract comes into force from the moment it is signed by the supplier and the customer. If one of the parties wants to amend the agreement, then an additional document is drawn up, called a protocol of disagreements.

It is necessary to make the correct execution of the offer, taking into account:

categorization products;
Name;
Unit of measurement;
Specifics of the unit measurements;
The currency with which mutual settlements;
unit cost in a certain currency;
Availability discounts;
Terms of Service discounts;
Value Added Tax Rate. It may be different for various kinds product categories;
The minimum and maximum possible goods for purchase;
Shipping times and maximum time delivery;
Additional intelligence;
You need to attach a file with registration documents and contract form.

After filling in all the points and agreeing to the user agreement of the service, each offer is provided with a number. In this case, the last digit after the dash indicates the year the offer was created.

Registration on the Supplier Portal

Before registering on the supplier portal, you must obtain an electronic digital signature. It is necessary for the execution of contractual relations with the customer.
Recommended to increase your rating and trust level customers to be accredited on several portals. In some situations, this service can be performed together with obtaining an electronic digital signature.
Pay for the registration service. The amount on each supplier portal is different and may change over time.
With all of the above documentation, registration on the portal is simple and consists in filling in personal business data and payment details.

Why is it so important to save time when placing an offer on the Supplier Portal?

As you know, time is a limited phenomenon, this is especially important for successful business participants. This category needs to have time to complete many cases related to the commercial development of the business.

A lot of time is spent on the "paperwork" associated with the registration of certain events, reports.

Therefore, the creation of a supplier portal is just a godsend to save time and promote business development.

You can also use the following to save time:

services that provide services on self-registration account
company services those who process information in the supplier's account;
business compilation services effective offers.

Benefits of using an e-shop for transactions

Thanks to the functioning of the electronic store, the user is provided with unique opportunities associated with the ability to:

products of market assessment and analysis sales of certain products;
free or fixed price, depending on the status of the supplier, the provision of goods and services for consideration by the customer;
partner choice for business;
accounting electronic accounting of goods turnover, which makes it possible to simplify the preparation and submission to the relevant authorities, reports;
free advertising its products;
rating increase. With each purchase of a product or service, the supplier is charged a certain amount of points, which are an indicator of the rating, and, as a result, the popularity of the artist;
creating your personal competitive environment, the meaning of which may lie not only in the amount of the cost of products, but also in the unique conditions of delivery, design and many other related factors.

Assistance in preparing offers on the supplier portal

Making offers is an important point in promoting your products, because the success of a business participant depends on the way the source of information is presented.

The description of the product itself plays an even greater role than the quality and other characteristics of the product in order to improve the sales process.

Therefore, before registration, you should familiarize yourself with the basic rules for working with offers.

This can be done in several ways:

With the help of YouTube. In the search bar, you must enter the query "Rules for making an offer."
Using the Internet using search engines browsers.

In the absence of time to understand the intricacies and nuances of registration procedures, you can use specialized companies who provide such services.

These companies can be found in the e-shop of the same supplier portal with which you plan to cooperate.

The Supplier Portal is a subsystem of the Unified Automated Information System for Bidding in Moscow (UAIST), where suppliers can post their offers to government customers. In the article we will analyze what opportunities it provides this system supplier, and consider step by step how the registration in EAIST goes.

What is the EAIST Supplier Portal

The portal of suppliers of the EAIST system (abbreviation stands for Unified Automated Information System of Bidding) on the website www.zakupki.mos.ru was created by the Government of Moscow to automate the procedure for purchasing small volumes of Moscow government customers and attracting small and medium-sized businesses to such purchases. This service is also called the EAIST electronic store.

The operation of the portal is governed by the Rules for Maintaining the Supplier Portal, approved by the Order of the Department of Moscow for Competition Policy dated September 25, 2014 No. 70-01-149/14.