Entries in the work book sample. How to fill out a work book. Letter of resignation

A work book is a document containing records of a person's place of employment, position held and working period.

Dear readers! The article talks about typical ways to solve legal issues, but each case is individual. If you want to know how solve exactly your problem- contact a consultant:

APPLICATIONS AND CALLS ARE ACCEPTED 24/7 and 7 days a week.

It's fast and IS FREE!

The notice of dismissal is made on the last working day. The text is certified by the signature of the official - employee personnel service or manager and sealed with the seal of the enterprise.

Normative base

The appointment of work book entries is a confirmation of the length of service for further employment and the presentation of personal data to the territorial body of the PFR when assigning a pension.

When filling out a work book, the responsible person is guided by regulatory documents:

• Labor Code of the Russian Federation, references to articles of which are included in the text upon dismissal.
• Instruction (Order of the Ministry of Labor of the Russian Federation No. 69 dated 10.10.2003).
• Rules of conduct (Decree of the Government of the Russian Federation No. 225 dated April 16, 2003), (hereinafter referred to as the Rules).

You can view the documents here:

Employment records are kept by the employer from the date of employment until the day of dismissal.

A record drawn up incorrectly at can deprive the dismissed employee of the opportunity to find a job.

The injured person has the right to challenge the record within three months with a claim for compensation for downtime and moral damage.

If a newly hired employee does not have a work book, the document is provided by the employer for a fee equal to the amount spent on its acquisition.

The enterprise of the first place of employment is responsible for filling out the title page of the document.

Filling out a work book upon dismissal (2015-2016)

The record of the dismissal of a person is carried out on the basis of an order of the T-8 form, issued at the enterprise and signed by the head.

The right to make an entry has a responsible person authorized on the basis of job description or order.

There is a standard scheme for filling out a document when terminating a contract:

• Column 1 - chronological number.
• Column 2 - the day, month and year of the entry (may differ from the date of the order).
• Column 3 - text part with a link to the article of the Labor Code of the Russian Federation.
• Column 4 - the basis for dismissal - the order of the enterprise indicating the date and number.

Personnel employees use the 2019 sample of filling out a work book upon dismissal, drawn up in accordance with the Rules.

Order and rules

When filling out a work book, the following general rules are observed:

• The entry is made on the free line of the book.
• When filling out, dark ink is used.
• Each new entry is followed by a serial number. The exception is cases of making recovery entries.
• When specifying document dates, Arabic numerals are used. Days and months have a two-digit format, years have a four-digit format.

An erroneous entry is subject to correction in the form of introducing a new text.

Sample entry and wording

When an employee is dismissed, an exact indication of the article of the Labor Code of the Russian Federation is required, on the basis of which the contract is terminated.

The text of the wording depends on the reason or grounds for dismissal.

Sample of the most common text: "Fired for own will, paragraph 3 of the first part of Art. 77 of the Labor Code of the Russian Federation.

Example:

An example of a record upon dismissal of one's own free will

The correct indication of the article of the Labor Code of the Russian Federation when making an entry in work book about dismissal is of great importance for the accompanying document flow.

Signatures

When filling out the book, signatures are put only after the final record of the employer, indicating the dismissal.

The list of persons who certify with signatures is specified in clause 35 of the Rules.

Signatures are put under the text, without skipping lines:

• personnel worker filling out the book and responsible for its maintenance or the head - the representative of the employer.
• The employee with whom the contract is terminated. Signatures officials deciphered with the indication of the surname and initials, for example, - " Individual entrepreneur Nikitin A.A.”

How is the seal applied?

When entering data into the book on the employment of an employee, his movements, the records are not certified by signatures and seals.

Only the entry made by the employer upon dismissal of the employee is certified by the seal of the employer. The imprint is placed in a free space, partially overlapping the text part of the entry in the place where the positions of responsible persons are indicated. The text under the imprint should be easy to read.

The stamp data must correspond exactly to the employer.

If the company is reorganized, it will be necessary to make a record of the adjustments made to the company data before dismissal.

Approximate wording of the text: “LLC Romashka has been renamed LLC Tsvetochnik since October 15, 2019.”

An example of such an entry:

Sample entry in the work book during the reorganization of the enterprise

How to mark that the employee is familiar?

The procedure for familiarizing a person is as follows:

• Presentation of the order of the enterprise on hiring, moving, dismissal.
• Confirmation of familiarization with the signature entered in the order and personal card.
• Entering a signature in the work book on the last working day.

For review, under the data of the responsible person, an entry is made: “Employee Petrov K.M.: (signature)”.

It is not required to supplement the signature with the wording “acquainted”, but the introduction of auxiliary text is not a violation of the order of maintaining the document.

Making corrections

Erroneous entries identified after they have been made must be corrected.

The existence of corrections does not affect the validity of the work book.

If the employer makes a corrective correct entry upon dismissal, the seal is made again.

When is a record change required?

When filling out a work book, it may be necessary to make corrections in cases where:

• Wrong title page text. The entry is crossed out, the correct text is entered next to it and the reason for the changes indicated on the cover of the book.
• Wrong business name."The company name is incorrect. Correct name: Izmeritel LLC.
• Wrong wording of the text- human error.
• Inappropriate article when it is changed in the order of contestation.

How to fix?

Only the text of incorrect content is subject to correction.

An incorrectly entered incorrect entry is not crossed out and remains in its original form. Below the responsible person indicates: "The entry for No. 15 is considered invalid."

Examples of correction entries:

Sample correction in the work book when entering the wrong name of the organization
An example of correcting a record when entering information incorrectly

If an incorrect text entry is made, the correction is made with an indication of the serial number.

Is it possible to do after dismissal?

Correcting an incorrect entry in a timely manner is a necessity that allows you to harmonize documents related to employment.

The right to make changes after dismissal have:

• The employer of the previous place of employment.
• A new enterprise based on a document submitted from a previous enterprise.

The organization provides an extract from the order, on the basis of which the correct entry is made.

Features of the cancellation of the record

The need to cancel the entry arises in connection with a change in working circumstances - for example, when the employee recalls within the prescribed period, made later than the registration of the work book.

Cancellation of the record can be when changing the date of dismissal.

When canceling an entry personnel worker indicates: "The entry for No. 16 was canceled on the basis of order No. 25 of 12.01.2016."

Frequently asked Questions

When filling out work books, situations may arise with registration that does not comply with the established Rules.

The employee may not be able to check the correct filling and availability of records upon dismissal if the book was received by mail.

What to do if a work book was issued without a corresponding entry?

If missing records are identified, the employee must contact the former place of employment.

If the person is not employed, the personnel body of the enterprise enters the text into the work book.

An intermediate text can be entered by the personnel officer of a new place of employment on the basis of an extract.

Who can cancel or change the entry if the organization is liquidated?

When reorganizing an enterprise that has made an incorrect entry in the work book, the correction is carried out by the successor organization or the new employer.

The incorrect entry of the liquidated individual entrepreneur is corrected by the next employer.

I noticed late that the record of dismissal was omitted. So what's now?

When an employee is dismissed, the text in the labor is sealed with signatures and an order.

If the entry is omitted, you must contact the former place of employment to enter a complete block indicating the name of the enterprise, data on hiring and dismissal.

The record of dismissal made in the work book indicates the basis for termination of the contract.

The final entry of the employer is confirmed by the signature of the responsible person or manager and the seal of the enterprise.

Attention!

• Due to frequent changes in legislation, information sometimes becomes outdated faster than we can update it on the site.
• All cases are very individual and depend on many factors. Basic information does not guarantee the solution of your specific problems.

It is issued by the employer at the first employment after the conclusion of the contract. On this fact, an order is issued. Based on it, an entry is made in the form no later than five days.

The absence of a work book when applying for a job is not a basis for refusing employment. A citizen may not have a document, because he had not worked before. To start it, a person needs to write an application addressed to the employer with a request to issue a form (Article 65 of the Labor Code of the Russian Federation).

Entries are made in Russian in blue or black ink.

Filling begins with the title:

From the passport, the full name of the employee is entered.

Date of Birth.

Information about education.

The profession and specialty are entered on the basis of a diploma.

If the employee is under 18 years old and he continues his education, the education line is not completed before receiving a diploma (see paragraph 2).

On the title page, the citizen signs, confirming the correctness of the information entered.

The personnel officer indicates the date of filling, puts the seal of the organization and signature.

Designing the Job Details Section

According to Art. 66 of the Labor Code of the Russian Federation, registration of a work book when applying for a job is a prerequisite.

In everyday work, personnel officers often use a sample of a work book when applying for a job. Let's imagine it on the example of making an appointment with a seamstress in a work book:

In the section "Information about the work" the name of the company is indicated: "Society with limited liability Pion (LLC Pion);

In the first column under the name of the company, the record number is indicated in order.

Second Arabic numerals the actual date of commencement of work is entered.

The third contains information about employment indicating the position: “Accepted to the workshop for tailoring women's light clothing for the position of a seamstress”;

In the fourth - the details of the order are indicated.

Sample information filling

Design rules

Entries are made to the form on the basis of no later than 5 days from the date of employment. Upon termination of the contract - on the day of dismissal.

The employee, against signature, is introduced to each entry in the form and in the personal card.

Registration of a work book for subsequent employment

Entering information during subsequent employment occurs in the same manner, with the exception of the design of the title page.

If a citizen says that he has lost the document, he can write a statement addressed to the employer with a request to issue him a form. Based on the application, a new one will be issued to him. But sometimes workers do this in order to get. It may be needed to work simultaneously on two forms in different organizations. However, keep in mind that this is illegal.

Express your opinion about the article or ask the experts a question to get an answer

An entry in the work book about dismissal of one's own free will is one of those working moments in which it is most important to comply with all the requirements of the law and take into account the nuances. After all, the error made in the design of this personnel document may result in serious legal liability. Let's try to figure out which wording of entries is approved by law and what is the procedure for making them. We will analyze how to make an entry in the labor record about dismissal of one's own free will, using examples.

Consider another sample: how to make an entry in the work book about the dismissal of 2019 if the employee leaves for a new transfer job? Then the dismissal is issued in the order of transfer: the entry in the labor is formulated as "the contract is terminated."

However, there are other circumstances, often painful for both parties, when the initiative is taken not by the employee, but by the employer. Below is a sample of dismissal in the 2019 work book with a reduction in staff: in this case, it is most appropriate to use the wording:

Dismissed at the initiative of the employer in connection with the reduction in the number of employees of the organization ...

When making notes about the dismissal of an employee, you can use various wordings provided for by existing legislation. Nevertheless, it is worth giving preference to the grounds that have already been formulated in the Labor Code of the Russian Federation.

Thus, we examined how the work book is filled out upon dismissal of one's own free will in 2019, as well as at the initiative of the employer.

It remains to find out what is the responsibility of the employer and the official (employee of the personnel department) in case of errors in the preparation of personnel documentation.

A responsibility

In case of violations of the rules for maintaining, storing and accounting for personnel documentation, liability arises according to Article 5.27 of the Code of Administrative Offenses of the Russian Federation:

• for officials and individual entrepreneurs - a warning and a fine from 1,000 to 5,000 rubles;
• for legal entities- from 30,000 to 50,000 rubles.

The penalties for repeat offenses are even more severe:

• for personnel officers and individual entrepreneurs - up to 20,000;
• for legal entities - up to 70,000.

• column 1 of the work book indicates the serial number of the entry;
• column 2 reflects the date of dismissal;
• in column 3, an entry is made about the reason for dismissal;
• column 4 indicates the details of the document on the basis of which a dismissal entry is made in the work book.

Record in the labor: dismissal of one's own free will

Most often, the employer parted with the employee due to the fact that the latter himself expressed a desire to quit. Therefore, let's consider filling out a work book using the example of this situation.

Record of dismissal in the work book: sample

When an employee is dismissed at his own request, the following entries are made in the work book:

record number	the date			Information about hiring, transfer to another permanent job, qualifications, dismissals (indicating the reasons and referring to the article, paragraph of the law)	Name, date and number of the document on the basis of which the entry was made
	number	month	year
1	2			3	4
				Limited Liability Company "Autumn" (LLC "Autumn")
9	16	03	2015	Admitted to the department information technologies for a programmer	Order No. 7/p dated March 16, 2015
10	17	10	2016	Dismissed of his own free will, paragraph 3 of article 77 Labor Code Russian Federation	Order dated 10/17/2016 No. 24/u
				Specialist Karpova E.A. Karpov
				Monin

Signature of the employee in the work book upon dismissal

Upon dismissal, the employee must certify with his signature the entries made in the work book during his work at this employer(clause 35 of the Rules).

In addition to the employee, the head of the organization (IP) or the employee responsible for maintaining work books must sign in the work book.

Printing in the work book upon dismissal

Since April 2015, organizations must use the round seal only in cases established by federal laws (Federal Law No. 82-FZ of April 6, 2015). In all other situations, the seal is used only if it is available (that is, the organization itself decides whether it needs a round seal or not).

The requirement to stamp the work book upon dismissal is not contained in federal law, but only in a by-law (clause 35 of the Rules), therefore, this requirement is not mandatory. However, it is important to note that at one time Rostrud considered the affixing of a seal in the work book, including upon dismissal, as mandatory, motivating its position by the fact that the by-law was adopted in pursuance of the requirements federal law- Labor Code (

This article provides sample records of dismissal on general grounds (Article 77 of the Labor Code of the Russian Federation).

If you don’t want to delve into the intricacies of HR management, you can take advantage of this and get free consultations HR professionals.

ATTENTION: There are two options for the wording of the entry in the work book:

1) fired(in connection with, in order, for ..., in view of, etc.)

2) Employment contract terminated or terminated(in connection with, in view of, for ..., etc.)

Both options are correct and are used in practice. For example:

Table of wording of dismissal records for general reasons

Grounds for dismissal	Sample letter of resignation	Article on the Labor Code of the Russian Federation
By agreement of the parties	Dismissed by agreement of the parties, paragraph 1 of the first part of Article 77 of the Labor Code of the Russian Federation	Clause 1, Part 1, Article 77 of the Labor Code of the Russian Federation
Expiration employment contract	Dismissed due to the expiration of the employment contract, paragraph 2 of the first part of Article 77 of the Labor Code of the Russian Federation	Clause 2, Part 1, Article 77 of the Labor Code of the Russian Federation
Of your own accord	Dismissed of his own free will, paragraph 3 of the first part of Article 77 of the Labor Code of the Russian Federation	Clause 3, Part 1, Article 77 of the Labor Code of the Russian Federation
In the order of transfer at the request of the employee	Dismissed by way of transfer to Fantik Limited Liability Company at the request of the employee, paragraph 5 of the first part of Article 77 of the Labor Code of the Russian Federation	clause 5, part 1, article 77 of the Labor Code of the Russian Federation
In the order of transfer with the consent of the employee	Dismissed by way of transfer to the Limited Liability Company "Fantik" with the consent of the employee, paragraph 5 of the first part of Article 77 of the Labor Code of the Russian Federation	clause 5, part 1, article 77 of the Labor Code of the Russian Federation
Refusal to continue work due to a change in the ownership of the organization's property	Dismissed due to refusal to continue work in connection with the change of ownership of the organization's property, paragraph 6 of the first part of Article 77 of the Labor Code of the Russian Federation	clause 6, part 1, article 77 of the Labor Code of the Russian Federation
Refusal to continue work due to a change in the jurisdiction of the organization	Dismissed due to refusal to continue work in connection with a change in the jurisdiction of the organization, paragraph 6 of the first part of Article 77 of the Labor Code of the Russian Federation	clause 6, part 1, article 77 of the Labor Code of the Russian Federation
Refusal to continue work in connection with the reorganization of the organization	Dismissed due to refusal to continue work in connection with the reorganization of the organization, paragraph 6 of the first part of Article 77 of the Labor Code of the Russian Federation	clause 6, part 1, article 77 of the Labor Code of the Russian Federation
Refusal to continue work due to changes in the terms of the employment contract	Dismissed due to refusal to continue work in connection with a change in the terms of the employment contract determined by the parties, paragraph 7 of the first part of Article 77 of the Labor Code of the Russian Federation	Clause 7, Part 1, Article 77 of the Labor Code of the Russian Federation
Refusal to transfer to another job due to medical reasons	Dismissed in connection with the refusal to transfer to another job, necessary in accordance with the medical report, paragraph 8 of the first part of Article 77 of the Labor Code of the Russian Federation	clause 8, part 1, article 77 of the Labor Code of the Russian Federation
The absence of the employer of the work necessary for the employee for medical reasons	Dismissed due to the employer's lack of work necessary for the employee in accordance with the medical report, paragraph 8 of the first part of Article 77 of the Labor Code of the Russian Federation	clause 8, part 1, article 77 of the Labor Code of the Russian Federation
Refusal to transfer to work in another locality together with the employer	Dismissed due to refusal to transfer to work in another locality together with the employer, paragraph 9 of the first part of Article 77 of the Labor Code of the Russian Federation	clause 9, part 1, article 77 of the Labor Code of the Russian Federation
Violation of the established rules for concluding an employment contract	Dismissed due to violation of the established (Labor Code of the Russian Federation) rules for concluding an employment contract, clause 11 of the first part of article 77 of the Labor Code of the Russian Federation * highlighted in blue - can be omitted or left in the entry, only without brackets	clause 11, part 1, article 77 of the Labor Code of the Russian Federation