What does the secretary need to know? How to be a good secretary. How much does a secretary earn

13.04.2022

Secretary job description

This job description was developed and approved on the basis of an employment contract with Natalya Vladimirovna Ivanova and in accordance with
the provisions of the Labor Code of the Russian Federation and other regulatory
acts regulating labor relations in the Russian Federation.

1. General Provisions

1.1. The secretary belongs to the category of technical executors, is hired and dismissed by order of the director of the enterprise.
1.2. A person with a higher professional education, without presenting requirements for work experience, or a secondary vocational education and work experience in the specialty of at least 2 years, is appointed to the position of secretary.
1.3. The secretary of the head reports directly to the head of the enterprise.
1.4. In his activities, the secretary of the head is guided by:
normative documents on the work performed;
methodological materials related to relevant issues;
the charter of the enterprise;
labor regulations;
orders and orders of the director of the enterprise (immediate supervisor);
this job description.

1.5. The manager's secretary must know:
resolutions, orders, orders and other guidance materials and regulatory documents relating to the activities of the enterprise and record keeping;
the structure and management of the enterprise and its divisions;
organization of office work;
methods of registration and processing of documents;
archive business;
typescript;
rules for the use of receiving and intercom devices;
standards of the unified system of organizational and administrative documentation;
rules for printing business letters using standard forms;
foundations of ethics and aesthetics;
business communication rules;
basics of labor organization and management;
rules for the operation of computer technology;
fundamentals of administrative law and labor legislation;
internal labor regulations;
labor protection rules and regulations.
1.6. During the absence of the secretary of the head, his duties are performed in the prescribed manner by the appointed deputy, who is fully responsible for the proper performance of the duties assigned to him.

2. FUNCTIONS

The Executive Secretary is responsible for the following:
2.1. Implementation of work on organizational and technical support of administrative and administrative activities of the head of the enterprise.
2.2. Record keeping.
2.3. Organization of reception of visitors.

3. JOB RESPONSIBILITIES

To perform the functions assigned to him, the secretary of the head of the enterprise must:
3.1. To carry out work on the organizational and technical support of the administrative and administrative activities of the head of the enterprise.
3.2. Accept correspondence for consideration by the head, transfer it in accordance with the decision made to structural divisions or specific performers for use in the process of work or preparation of answers.
3.3. Conduct office work, perform various operations using computer technology designed to collect, process and present information in the preparation and decision-making.
3.4. Accept documents and personal statements for the signature of the head of the enterprise.
3.5. Prepare documents and materials necessary for the work of the head.
3.6. Monitor the timely consideration and submission by structural divisions and specific executors of documents received for execution, check the correctness of the execution of prepared draft documents submitted to the head for signature, and ensure their high-quality editing.
3.7. Organize the conduct of telephone conversations of the head, record the information received in his absence and bring its contents to his attention, transmit and receive information via receiving and intercom devices (telefax, telex, etc.), as well as telephone messages, bring to his attention in a timely manner information received through communication channels.
3.8. On behalf of the head, write letters, requests, other documents, prepare answers to the authors of letters.
3.9. Perform work on the preparation of meetings and meetings held by the head (collecting the necessary materials, notifying participants of the time and place of the meeting, agenda, registering them), keeping and drawing up minutes of meetings and meetings.
3.10. To exercise control over the execution by the employees of the enterprise of issued orders and instructions, as well as the observance of the deadlines for the implementation of instructions and instructions of the head of the enterprise taken under control.
3.11. Maintain a control and registration file.
3.12. Provide the workplace of the head with the necessary means of organizational technology, stationery, create conditions conducive to his effective work.
3.13. Print, at the direction of the head, office materials necessary for his work or enter current information into the data bank.
3.14. Organize the reception of visitors, contribute to the prompt consideration of requests and proposals of employees.
3.15. Form cases in accordance with the approved nomenclature, ensure their safety and submit them to the archive within the established time limits.
3.16. Copy documents on a personal copier.

The secretary has the right:
4.1. Get acquainted with the draft decisions of the management of the enterprise relating to its activities.
4.2. Submit proposals for improvement of the work related to the responsibilities provided for in this instruction for consideration by the management.
4.3. Receive from the heads of structural divisions, specialists information and documents necessary for the performance of their duties.
4.4. Require the management of the enterprise to assist in the performance of their duties and rights.

5. RESPONSIBILITY

The secretary is responsible:

5.1. For non-fulfillment (improper fulfillment) of their official duties provided for by this job description, to the extent determined by the current labor legislation.
5.2. For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation.
5.3. For causing material damage - within the limits determined by the current labor, criminal and civil legislation.

Acquainted with this job description: Date. Signature.

Secretary job description

APPROVE
CEO
Surname I.O. ________________
"________"_____________ ____ G.

1. General Provisions

1.1. The secretary belongs to the category of technical performers.
1.2. The secretary is appointed to the position and dismissed from it by order of the general director of the company.
1.3. The secretary reports directly to the general director / head of the structural division of the company.
1.4. During the absence of the secretary, his rights and duties are transferred to another official, which is announced in the order for the organization.
1.5. A person who meets the following requirements is appointed to the post of secretary: education - higher, incomplete higher or secondary specialized, experience of similar work from six months, knowledge of office equipment (fax, copier, scanner, printer), Microsoft Office programs (Word, Excel).
1.6. The secretary is guided in his activities by:
- legislative acts of the Russian Federation;
- the Charter of the company, the Internal Labor Regulations, other regulatory acts of the company;
- orders and directives of the management;
- this job description.

2. Duties of the secretary

The Secretary performs the following duties:
2.1. Carries out work on the organizational and technical support of the administrative and administrative activities of the head.
2.2. Accepts incoming correspondence for consideration by the head, transfers it in accordance with the decision made to structural divisions or a specific contractor for use in the process of work or preparation of answers.
2.3. Accepts documents and personal statements for the signature of the head.
2.4. Answers telephone calls, records and transmits official information to the head, organizes telephone conversations of the head.
2.5. On behalf of the head, he draws up letters, requests, and other documents.
2.6. Carries out work on the preparation of meetings and meetings held by the head (collecting the necessary materials, notifying participants of the time and place of the meeting, agenda, their registration), maintains and draws up minutes of meetings and meetings.
2.7. Carries out control over the execution by the employees of the enterprise of issued orders and orders, as well as compliance with the deadlines for the implementation of instructions and instructions of the head taken under control.
2.8. Provides the workplace of the head with the necessary means of organizational technology, stationery, creates conditions conducive to the effective work of the head.
2.9. Organizes the reception of visitors, contributes to the prompt consideration of requests and proposals of employees.
2.10. Forms cases in accordance with the approved nomenclature, ensures their safety and submits them to the archive in due time.
2.11. Organizes business trips of the head: orders air and railway tickets, books hotels.
2.12. Performs individual official assignments of his immediate supervisor.

3. Rights of the secretary

The secretary has the right:
3.1. Receive information, including confidential information, to the extent necessary to solve the assigned tasks.
3.2. Provide management with suggestions for improving their work and the work of the company.
3.3. Request personally or on behalf of the head from the divisions of the enterprise and other specialists information and documents necessary for the performance of his duties.
3.4. Require management to create normal conditions for the performance of official duties and the safety of all documents resulting from the activities of the company.
3.5. Make decisions within your competence.

4. Responsibility of the secretary

The secretary is responsible:
4.1. For non-performance and / or untimely, negligent performance of their duties.
4.2. For non-compliance with current instructions, orders and orders for the preservation of trade secrets and confidential information.
4.3. For violation of the internal labor regulations, labor discipline, safety and fire safety rules.

If after reading this article you have not received a definitive answer, seek quick help:

JOB DESCRIPTION

Head Secretary

1. General Provisions

1.1. This instruction has been drawn up in accordance with the Decree of the Ministry of Labor of the Russian Federation dated August 21, 1998. No. 37 "General industry qualification characteristics of the positions of employees employed at enterprises, institutions and organizations."

1.2. The secretary of the head belongs to the category of technical executive.

1.3. This job description defines the duties, rights and responsibilities of the secretary of the head.

1.4. A person who has a higher professional education without presenting requirements for work experience or secondary vocational education and work experience in the specialty of at least 2 years is accepted for the position of secretary of the head.

1.5. The secretary of the head is appointed to the position by order of the director of the technical school, reports to the director of the technical school and the head of the structural unit of the document management service (DOW) of the technical school.

1.6. The manager's secretary must know:

the Constitution of the Russian Federation;

labor legislation;

The main provisions of the Unified State Record Keeping System;

Legislative and regulatory legal acts, resolutions, regulations, instructions and other regulatory documents of higher authorities regarding the documentation support of the technical school;

The main regulatory and methodological documents regulating the rules for the preparation and execution of documents and the organization of work with them,

business instructions;

Standards of the unified system of organizational and administrative documentation;

The procedure for monitoring the passage of official documents and materials;

Methods of research, analysis, design and development of documentation systems;

The procedure for registration, classification, storage, examination of the value of documents;

Organization of archives;

The order of planning, design and technology of work on the basis of organizational and computer technology of the service of documentary support of management;

Organization of labor and management;

The structure of the technical school and its services;

Rules of the internal labor schedule of the technical school;

Rules and norms of labor protection.

1.7. The secretary of the head of the work is guided by:

Charter, orders and instructions of the director of the technical school;

The main regulatory and methodological documents regulating the rules for the preparation and execution of documents and the organization of work with them, instructions for office work;

The internal labor regulations of the technical school;

This job description.

1.8. During the period of vacation or temporary absence, the secretary of the head of his duties are assigned to the employee of the service of the preschool educational institution by order of the director of the technical school. This person acquires the appropriate rights and is responsible for the proper performance of the duties assigned to him.

2. Functions

2.1. Organizational and technical support for the activities of the head of the organization.

2.2. Record keeping.

2.3. Control over the execution of orders and orders of the head by employees.

3. Job responsibilities

The Executive Secretary has the following responsibilities:

3.1. Carries out work on the organizational and technical support of the administrative and administrative activities of the director of the technical school.

3.2. Accepts the correspondence submitted for consideration by the director, transfers it in accordance with the decision made to structural divisions or specific executors for use in the process of work or preparation of answers.

3.3. Conducts office work, performs various operations using computer technology designed to collect, process and present information in the preparation and decision-making.

3.4. Accepts documents and personal statements for the signature of the head.

3.5. Prepares documents and materials necessary for the work of the head.

3.6. Monitors the timely consideration and submission by structural divisions and specific executors of documents received for execution, checks the correctness of the execution of prepared draft documents submitted to the head for signature, ensures their high-quality editing.

3.7. Organizes telephone conversations with the head, records the information received in his absence and brings to his attention its content, transmits and receives information via receiving and intercom devices (telefax, telex, etc.), as well as telephone messages, brings information to his attention in a timely manner received via communication channels.

3.8. On behalf of the head, draws up letters, requests, other documents, prepares answers to the authors of letters.

3.9. Carries out work on the preparation of meetings and meetings held by the head (collecting the necessary materials, notifying participants of the time and place of the meeting, agenda, their registration), maintains and draws up minutes of meetings and meetings.

3.10. Monitors the execution by the employees of the technical school of the issued orders and instructions, as well as the observance of the deadlines for the implementation of the instructions and instructions of the head taken under control.

3.11. Maintains a control and registration file.

3.12. Provides the workplace of the head with the necessary means of organizational technology, stationery, creates conditions conducive to his effective work.

3.13. Prints, at the direction of the head, office materials necessary for his work, or enters current information into the data bank.

3.14. Organizes the reception of visitors, contributes to the prompt consideration of requests and proposals of employees.

3.15. Forms cases in accordance with the approved nomenclature, ensures their safety and submits them to the archive in due time.

3.16. Copies documents on a personal copier.

3.17. Prepares and issues certificates on various issues to students.

3.18. Fulfill other instructions of the head of the technical school and the head of the structural unit (DOE) of the technical school on issues that have arisen in connection with the need for work.

4. Rights

The secretary of the head has the right:

4.1. Receive from the heads of technical school services the information necessary for the implementation of their activities;

4.2. Submit proposals on office work in the technical school for consideration by the direct management;

4.3. Require the heads of services to assist in the performance of their duties.

5. Responsibility

The Executive Secretary is responsible for:

5.1. For failure to perform or improper performance of their official duties provided for by this job description to the extent determined by the current labor legislation of the Russian Federation.

5.2. For offenses committed in the course of carrying out their activities - within the limits determined by the administrative, criminal and civil legislation of the Russian Federation.

5.3. For causing material damage - within the limits determined by the labor, criminal and civil legislation of the Russian Federation.

5.4. For violation of the requirements of the federal law "On Personal Data" and other regulatory legal acts of the Russian Federation, as well as the internal regulations of the technical school regulating the protection of the interests of personal data subjects, the procedure for processing and protecting personal data - within the limits established by the current legislation of the Russian Federation.

5.5. For failure to perform or improper performance of their functions and duties provided for by this job description, orders, instructions, instructions of the management of the technical school, not included in this job description, but arising in connection with production needs and other offenses - in accordance with the current legislation of the Russian Federation: remark, reprimand, dismissal.

6. Interactions

Head Secretary:

6.1. Works according to a schedule drawn up on the basis of a 40-hour working week and approved by the director of the technical school.

6.2. Independently plans his work for each academic year and semester. The work plan is approved by the director of the technical school no later than five days from the beginning of the planning period.

6.3. Receives information of a regulatory, legal, organizational and methodological nature from the director of the technical school, gets acquainted with the relevant documents against receipt.

6.4. Systematically exchanges information on issues within its competence with the deputy directors of the technical school and employees of the technical school.

6.5. Maintains confidentiality.

What the secretary should know and be able to do is set out in the qualification profile.

Qualification characteristic- this is a regulatory document that establishes what this or that employee should do at his job, what he should know and be able to do for this, and what should be the level of his training.

Job Responsibilities (Secretary must be able to) Perform technical functions to ensure and service the work of the head of the enterprise (or division), help plan the workday of the head. Receive the information necessary for the manager from departments or performers, call employees on his behalf. Organize telephone conversations with the head, receive and transmit telephone messages, record received messages in his absence and bring their contents to the attention of the head. Organize trips and business trips of the head. Carry out work on the preparation of meetings and meetings held by the head (collecting the necessary materials, notifying participants of the time, place and agenda of the meeting or meeting, registering them), keeping and drawing up minutes. Provide the manager's workplace with stationery, organizational equipment, create conditions conducive to his effective work. Transmit and receive information on receiving and intercom devices, quickly print various materials at the direction of the head. Conduct documentation work, accept correspondence addressed to the head, organize it in accordance with the procedure adopted at the enterprise and transfer it after consideration to the heads of departments or specific performers for use in the process of their work or for preparing a response. Conduct information services for the manager and employees (oral, documentary, write press reviews, provide copies of interesting articles). Follow the deadlines for fulfilling the instructions of the head on personal statements of citizens. Organize the reception of visitors, while showing tact and attention to them, contribute to the prompt consideration of requests and proposals of employees, form cases in accordance with the approved nomenclature of cases, ensure their safety and submit them to the archive in a timely manner. Create and use databases (including Internet information).

The secretary must know: the activities of the company and the duties and competencies of employees; provisions and instructions for documentation support; typescript; work on a personal computer, modern computer editors (Word, Excel, etc.); spelling and punctuation rules; the order of arrangement of the material when printing various documents; rules for the operation of office equipment (faxes, mini-ATS, photocopiers, voice recorders, tape recorders); rules for the use of receiving and intercom devices; standards of the unified system of organizational and administrative documentation; internal labor regulations; fundamentals of the scientific organization of secretarial work; the psychology of people and the laws of effective communication; office etiquette; rules and norms of labor protection, safety measures, industrial sanitation and fire protection; foreign language of clients and partners; Labor Code of the Russian Federation.

For the development and specification of qualification characteristics at enterprises (firms), job descriptions are developed.

Job description - the main organizational and legal document regulating the activities of the secretary, defining his rights, position in the organization, nature of work. The Secretary relies on this document in his relationships with employees. What is written in the job description, then it will be asked what rights are given in it, the secretary has those.

The job description for a secretary is an individual document, since the position of a secretary has many gradations. In a small organization (or firm) there will be one secretary (secretary-referent). In larger organizations, the head and his deputies may have secretaries in each structural unit. There are secretaries of the board, scientific secretaries of scientific councils, etc. Each secretary always, based on the volume and specifics of the organization’s activities, the requirements of the head and his trust in the secretary, develops his own range of duties and rights, various combinations of creative, logical and technical types of work. At the same time, there is a typical set of management operations for documentary and non-documentary services that all secretaries perform. In addition, the peculiarity and complexity of compiling the job description of the secretary are due to the versatility of his activities. Therefore, it is impossible to talk about any single standard of the job description of a secretary (secretary-referent).

However, as with any job description, there are general requirements for it. First of all, it has an already established unified structure of the text, namely the sections:

1. General Provisions;

2) functions;

3) official duties;

5) responsibility;

6) relationships;

7) communications by position.

A "Job Evaluation" section may be added, and in recent years there has been an increasing number of "Organization of Work (Daily Schedule)" sections.

The "General Provisions" section contains the exact title of the position in accordance with the staffing table, the place in the management system, i.e. the name of the structural unit and subordination, the procedure for appointment and dismissal and the procedure for replacement. In large organizations that have a DOW service, the secretary has dual subordination - directly to his head and the head of the DOW service. Secretaries are appointed and dismissed by order of the head (in a large organization - on the proposal of the head of the DOW service). In the same section, the requirements for professional training and work experience are indicated. Today, the attitude towards the secretary and the requirements for him have changed dramatically. Firms are looking for a secretary with a higher or secondary specialized education who knows a foreign language and is fluent on a computer. Increasingly, the secretary, as well as abroad, is required to know not one, but two or more foreign languages, since firms have numerous contacts with foreign partners, and the secretary communicates with them. It also contains indications of the main legislative, regulatory, regulatory, methodological, organizational, administrative documents by which the secretary is guided in his work.

The "Functions" section lists the main activities of the secretary (secretary-referent), for example: information and documentation support for the head, organizational support for the work of the head, participation in the preparation of exhibitions and presentations, etc.

The section "Responsibilities" lists all types of work, operations and technologies used in their implementation. It lists in a logical sequence the work performed by the secretary. All types of work are divided into operations with an indication of the technology of execution. For example, the function "information and documentation support" is divided into two parts: documentation and work with documents. Documentation, in turn, includes the preparation of letters (letters of invitation, letters of reminder, etc.), telegrams, etc., on the instructions of the project manager; printing documents of the head on the computer; verification of the correctness of the execution of documents when submitted for signature to the head (visas, the availability and correctness of the details in accordance with the requirements of the standard, etc.); making and certifying copies of documents, etc. Working with documents includes receiving incoming documents (hours are indicated, for example: at 09 and 16 hours), receiving faxes and e-mails (during the day); primary processing of received documents in accordance with the requirements of the office work instructions; preview of documents (if it is entrusted to the secretary); registration of documents according to the rules established by the organization; report of documents to the head, etc.

The "Rights" section is perhaps the most important. He emphasizes the place of the secretary in the management system, his importance, position in the organization. It is through the rights that the powers delegated by the head to the secretary and the degree of his independence are visible. This section enables the secretary to free up the manager's time for solving the main strategic and tactical tasks.

It is this section of the job description that gives the secretary (secretary-referent) greater or lesser powers and determines the degree of his capabilities.

The section "Responsibility" is compiled in strict accordance with the law.

The section “Relationships (connections by position)” is also very important for organizing the work of any employee of the administrative apparatus, and first of all, this is due to the active introduction of automated systems that require detailed indication of what information, in what form, to whom it is transmitted and from whom it comes .

In recent years, a Job Evaluation section has often appeared in job descriptions. It usually indicates the criteria for the timeliness of the work and its quality, for example: the absence of complaints, claims and complaints; absence of errors in documents; compliance with the deadlines for the execution of instructions from the management, etc.

As a rule, the job description ends with an indication of the procedure for its revision. The conditions for revising the job description may be changes in the structure of the organization, which entailed a redistribution of the duties of employees, a change in the types of work performed by the secretary, and the introduction of computer technology. But much more often indicate the period of mandatory revision or re-approval of the instruction (3 years or 5 years).

An optional section is "Organization of work", but recently it has been very popular and is becoming more and more common. It provides an approximate daily schedule for the work of the secretary. It might look like this.

FIRST HALF OF WORKING DAY:

1) come to work 10 minutes before the head, in order to check the state of the workplace (his own and the head), put himself in order, draw up or clarify a plan for the coming day;

2) select the necessary documents and cases in accordance with the plan;

3) receive correspondence, familiarize yourself with the content, put aside documents that require a priority decision of the head;

4) telegrams, urgent faxes and telephone messages to immediately transfer to the head;

5) prepare options for possible answers or resolutions for the rest of the documents, distribute among the executors;

6) review received reviews, reports, invitations, etc.; Record the dates and times of all events in your diary-calendar;

7) keep the documents necessary for the current information and reference work;

8) report to the manager on the received correspondence;

9) clarify, together with the head, the content of the planned activities for the current day;

10) transfer by phone and personally the instructions of the head to the relevant executors and remind about the expiring deadlines for the execution of documents.

AFTERNOON:

1) collection and preparation for signing of executed documents;

2) report to the manager on the executed documents, take the documents processed by him from the manager;

3) process and send outgoing documents;

4) plan activities for the next day.

Throughout the working day are:

a) work with visitors, telephone conversations;

b) filing of executed documents in cases;

c) performance of work on the computer;

d) organizing the copying of documents in accordance with the instructions of the head.

END OF WORKING DAY:

1) review your diary and inform the relevant departments about the need to prepare for certain activities;

2) if the head remains to work after the end of the working day, it is necessary to provide him with all the necessary information, materials;

3) tidy up your workplace, remove documents, lock the safe and all filing cabinets with a key, turn off electronic and technical equipment from the network.

The job description is an integral part of the entire package of documents necessary for organizing the work of the administrative apparatus.

ADVICE. Organize your working day in such a way that you can do everything and be useful to everyone. Give yourself to your work, but do not forget that there are issues that are not in your competence. Therefore, do only what you have to do.

Summing up: it should be noted again that the job description for the secretary is an individual document, since the position of secretary has many gradations. Each secretary, based on the scope and specifics of the organization's activities, the requirements of the head and his trust in the secretary, has his own range of duties and rights, various combinations of creative, logical and technical types of work.

The chief engineer of an enterprise is usually considered the right hand of the director, and the deputy for commerce is the left, but when there is no secretary, the director is completely without hands.

The job description of the secretary contains requirements for the qualifications of an employee, establishes the procedure for his subordination, appointment and dismissal. The document describes the functional duties, rights of the employee, his responsibility. The powers of the secretary are determined by the specifics of the organization.

Sample job description for executive secretary

I. General provisions

1. The secretary belongs to the category of "technical performers".

2. The secretary reports directly to the general director/head of the structural subdivision.

3. The appointment or dismissal of the secretary is carried out by order of the general director.

4. A person who has at least a specialized secondary education and at least one year of experience in a similar position is appointed to the position of secretary.

5. During the absence of the secretary, functional duties, rights, responsibilities are transferred to another official, as reported in the order for the organization.

6. The secretary must know:

organizational structure;
norms of business communication and etiquette;
organization of office work;
fundamentals of civil, labor legislation of the Russian Federation;
rules for the operation of organizational and computer equipment;
application programs (Word, Excel, etc.);
typescript;
rules of labor protection, safety measures, fire protection.

7. The Secretary in his activity is guided by:

the charter of the organization;
the legislation of the Russian Federation;
internal labor regulations, other governing acts of the organization;
orders and directives of the management;
this job description.

II. Job duties of the secretary

The secretary performs the following functions:

1. Receives visitors.

2. Accepts and submits documents and personal statements for signature to the head.

3. Receives correspondence received by the head for consideration. In accordance with the decision, sends it to structural units or specific individuals for use in work.

4. Conducts communication using means of communication, registers, transfers service information to the head.

5. Carries out activities for the technical, organizational support of the work of the head.

6. Draws up requests, letters, other documents on behalf of the head.

7. Engaged in the preparation of meetings, meetings arranged by the head. Collects the necessary information, registers, informs the participants about the place, time of the meeting, agenda. Maintains and draws up minutes of meetings.

8. Organizes business trips for the head: purchases tickets, rents transport, premises.

9. Controls the implementation by employees of the organization of orders, orders of management.

10. Forms cases, ensures the safety of documents, transfers them to the archive in a timely manner.

11. Performs separate official assignments of the head.

III. Rights

The secretary has the right:

1. Make independent decisions within their competence.

2. Do not start exercising your powers in the event of a danger to life or health.

3. Make demands on the management to create normal conditions for the performance of their official duties, the safety of material assets, documents.

4. Receive official information in full for the exercise of their powers.

5. Send rationalization proposals to the management to improve the activities of the organization and their own work.

6. Inform the head of the identified shortcomings in the activities of the organization, put forward proposals for their elimination.

7. Receive from the employees of structural divisions the necessary materials and explanations of the reasons for the violation of the deadlines and quality of the fulfillment of tasks, instructions from the management.

IV. A responsibility

The Secretary is responsible for:

1. Conducting unauthorized representation of the interests of the organization, meetings.

2. Results of decisions made, own actions.

3. Improper performance of their official duties.

4. Violation of the requirements of the governing documents of the organization.

5. Illegal handling of personal information, transfer of confidential information, trade secrets.

6. Causing damage to the organization, its employees, counterparties, the state.

7. Violation of the requirements of labor discipline, internal labor regulations, safety standards, fire protection.

8. Violation of etiquette, norms of business communication.

court clerk

The secretary of the court session is a civil servant and works only in the courts. He provides the documentary work of the judge, trials, participates in meetings. This officer has the following functional responsibilities:

1. Collects and draws up case materials for consideration at a court session.

2. Keeps the minutes of the court session.

3. Prepares and sends subpoenas, subpoenas the participants of the meeting.

4. Draws up court cases in accordance with the requirements of laws.